October 19, 2017 Committee of the Whole Minutes (DRAFT)
Committee of the Whole - Committee of the Whole Minutes

The Corporation of the Township of The Archipelago


M I N U T E S    

October 19, 2017

9 James Street, Parry Sound, Ontario


Council Members Present:

Reeve:                      Peter Ketchum


Tom Lundy                    Ward 1
Greg Andrews              Ward 1
Peter Frost                   Ward 2
Gary French                 Ward 3
Ken Williams                Ward 3
David Ashley                Ward 4
Bert Liverance              Ward 4
Rick Zanussi                Ward 4
Ian Mead                      Ward 5

Council Members Absent:  Councillors:              Grant Walker             Ward 6

Staff Present:

Maryann Weaver – Clerk
Joe Villeneuve – Manager of Corporate Services
Cale Henderson – Manager of Development & Environmental Services
Mike Kearns - Manager of Operational Services


1.         CALL TO ORDER

Councillor Frost called the meeting to order at 9:04 a.m.


            Crane Lake Resort – Official Plan Amendment No. 62

Cale Henderson summarized the application to permit the severance of the marina from the resort and the conversion of the existing resort into a residential condominium of 18 residential units.  Greg Corbett outlined the concerns that arose out of the two public meetings, reporting that they have been resolved, and set out next steps.

Staff was directed to bring the by-law forward to the October Council meeting.

            Denning, Stephen – Official Plan Amendment No. 66

Cale Henderson summarized the application to allow for the development rights to be removed from a vacant residential property and be transferred to another, facilitating the creation of a new residential lot with 30 metres of frontage.

Staff was directed to bring the by-law forward to the October Council meeting.

The Committee recessed at 10:00 a.m. for a 10 minute break.

3.         ENVIRONMENT

            GBBR 2018 Work Plan and Budget

Greg Mason from the Georgian Bay Biosphere Reserve presented GBBR’s proposed programming package for 2018-2021, highlighting the changes to each program and the breakdown of costs.

The Committee requested that staff work with GBBR to prepare a communication which explains the Township’s role and what we are currently doing in regards to the phragmites issue.


            National Seniors Day Luncheon Update

Councillor Lundy provided an update on the Seniors Luncheon, reporting that the event was well attended again this year and that the cost of the event came in under budget.

Reeve Ketchum thanked Councillor Lundy for organizing another successful event.

            Confidentiality Protocol – Closed Session Meetings

Maryann Weaver provided information on the confidentiality protocol when members are absent from a closed meeting and when members declare a conflict with a closed meeting item.

            Legal Update

No issues were raised.

            Budget Discussion

David Ashley provided an update on the 2018 budget timetable and reported that initial budget discussions will commence at the November meeting.

            AMO’s Response to the Expert Panel on Public Health

The Committee discussed the request from AMO urging the Minister of Health and Long-Term Care and the provincial government not to adopt the recommendations given from the Expert Panel on Public Health.

Staff was directed to bring a resolution forward to the October Council meeting.

The Committee recessed at 11:35 a.m. for a 10 minute break.

            District Social Services Administration Board Review – Invitation to Provide a Written Submission

The Committee reviewed the submission from the Township of Seguin.  The Committee was in agreement with Seguin’s submission, with the exception of their recommendations to determine board composition and apportionment.

Staff was directed to submit the same written submission as Seguin, but amend the board composition and apportionment sections to recommend that the DSSAB Board use the total number of households (permanent and seasonal) as a basis for allocation.


            Council Decorum – Discussion

Councillor Liverance reviewed with the Committee the importance of maintaining Council decorum at meetings and reminded members of the policies and procedures that are in place.

            CAO Recruitment Update

Councillor Liverance reported that 26 applicants have submitted resumes for the position of CAO.

The interview committee will meet to review the resumes and commence interviews.

            Staff Replacement Update

Joe Villeneuve reported that Marg Cole will be retiring on December 15th and that staff will be posting the job opening next week.

The Committee recessed at 12:09 p.m. for lunch and resumed business at 1:00 p.m.

            Closed Meeting

                                                                                    Moved by Councillor French

                                                                                    Seconded by Councillor Ashley

NOW THEREFORE BE IT RESOLVED that the Human Resources Committee move into a CLOSED MEETING at 1:00 p.m., pursuant to Section 239(2)(b) of the Municipal Act, 2001,S.O. 2001, c.25, as amended, to deal with personal matters about an identifiable individual, including municipal of local board employees.

                   i)          Human Resource Matters


            Open Meeting

                                                                                    Moved by Councillor Lundy

                                                                                    Seconded by Councillor Andrews

NOW THEREFORE BE IT RESOLVED that the Human Resources Committee move out of a CLOSED MEETING at 1:07 p.m.


            Staff Christmas Party

The Committee discussed the Staff Christmas Party and approved an amount of $60.00 per person, including spouses.

Staff was directed to bring a resolution forward to the October Council meeting.

6.         PUBLIC WORKS

            PAB Community Centre Porch Update

Mike Kearns reported that the drawings have been sent out to two contractors for costs and timing.

            PAB Nursing Station/Ambulance Base

Mike Kearns reported that he will be meeting with the contractor to insist that all the outstanding deficiencies are completed by the end of the year.

            Lighthouse/range tower

Mike Kearns provided an update on his meeting with the Divestiture Officer from DFO, reporting that the transfer will likely take place in 2019.

The Committee discussed additional issues and concerns and asked that Mr. Kearns follow up and report back.

          Blue Box Transition Process and Workshop - Update

Mike Kearns provided an update on the workshop he attended, reporting that the municipality is in a good place for the transition.

            Township role in helping PABIA dispose of phragmites

The Committee discussed the request from PABIA for the Township’s assistance to dispose of 100 garbage bags of cut phragmites on island locations.

Staff was directed to connect with Scott Sheard to arrange for the removal of the cut phragmites, and to organize a deputation with David Sweetnam from Georgian Bay Forever to speak to best practices on dealing with phragmites.

          Site 9 Hours of Operation

Councillor Andrews requested that, due to the extended building season, Site 9 remain open on Fridays from 12-5pm.

Staff was directed to look at available staffing and report back to Councillor Andrews.

            Potential 2018 Projects

Mike Kearns invited members of Council to forward him some ideas for projects of interest for budget discussions.

            North and South Rd. Resurfacing Update

Mike Kearns reported that both roads will be completed by the end of the week.

            Removal of docks that are located on municipal shore road allowance at the Fox Back Landing and Kapikog Dam locations

Staff provided an update, reporting on the recent correspondence received regarding the removal of the docks. 

Staff was directed to bring the matter forward to the October Council meeting to acknowledge the correspondence and to restate Council’s direction to staff to remove the docks by October 31st.

            Henvey Inlet Wind GP Inc. – License Agreements

Joe Villeneuve reported that in order for Henvey Inlet Wind GP Inc. to proceed with their project they require the agreements to be executed by November 16th, which is just shy of the November Council meeting. 

After a brief update on the proposed agreements Council directed staff to bring forward a resolution to the October Council to approve the agreements in principle, subject to the review and favorable recommendations by the Township’s solicitor, and that the formal approval will come before Council in November.

7.         ADJOURNMENT

Meeting adjourned at 3:00 p.m.

Last Updated on Friday, 03 November 2017 12:40