August 24, 2017 Committee of the Whole Minutes
Committee of the Whole - Committee of the Whole Minutes

 

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The Corporation of the Township of The Archipelago

M I N U T E S    
COMMITTEE OF THE WHOLE

August 24, 2017

9 James Street, Parry Sound, Ontario

 

Council Members Present:

Reeve:                   Peter Ketchum

Councillors:            

Tom Lundy                      Ward 1
Greg Andrews                 Ward 1
Peter Frost                      Ward 2

Ken Williams                   Ward 3
Gary French                    Ward 3 (left at 12:30pm)
Bert Liverance                 Ward 4
David Ashley                   Ward 4       
Rick Zanussi                   Ward 4
Ian Mead                         Ward 5
Grant Walker                   Ward 6

                                                                                                         

Staff Present:         

Maryann Weaver - Clerk
Joe Villeneuve - Manager of Corporate Services
Cale Henderson - Manager of Development & Environmental Services
Mike Kearns - Manager of Operational Services

1.         CALL TO ORDER

Reeve Ketchum called the meeting to order at 9:30 a.m.

2.         NOMINATING COMMITTEE

            Appointment of Chair and Vice Chair of Human Resources Committee

Reeve Ketchum reported that the nominating committee had met to discuss and are recommending that Councillor Bert Liverance be appointed as Chair of the Human Resources Committee and Councillor Tom Lundy be appointed as Vice Chair.

Staff was directed to bring resolutions forward to the August Council Meeting.

3.         HUMAN RESOURCES

            CAO Replacement Process – Recruiter Selection

The Committee discussed the CAO replacement process.  Councillors Lundy and Liverance reported on the HR Committee activities, including approaching Nigel Bellchamber as a possible recruiter for the CAO position.

            Recruiter Presentation

Nigel Bellchamber presented to the Committee his proposal for CAO Recruitment Services, touching on his background, experience, process and timelines.

Mr. Bellchamber explained the importance of meeting with members of Council and Senior Staff to assist in identifying key qualifications and strengths in order to build a candidate profile.

            Interview Committee

After a brief discussion a recommendation came forward to appoint Councillors Lundy, Liverance and French as the Interview Committee.

Staff was directed to bring a resolution forward to the August Council Meeting.

            Workplace Update - HR Initiatives

Councillor Liverance reported that the HR Committee has retained the services of Sideroad ADR as part of a broader strategy to support staff during the interim period.

Maryann Weaver provided an update on the retention of Harold Elston as Integrity Commissioner for the Township of The Archipelago.

            Closed Meeting

                                                                                    Moved by Councillor French

                                                                                    Seconded by Councillor Lundy

NOW THEREFORE BE IT RESOLVED that the Human Resources Committee move into a CLOSED MEETING at 10:58 a.m., pursuant to Section 239(2)(b) of the Municipal Act, 2001,S.O. 2001, c.25, as amended, to deal with personal matters about an identifiable individual, including municipal or local board employees.

                        i)          Human Resource Matters

                                                                        Carried.

            Open Meeting

                                                                                    Moved by Councillor Lundy

                                                                                    Seconded by Councillor Ashley

NOW THEREFORE BE IT RESOLVED that the Human Resources Committee move out of a CLOSED MEETING at 11:13 a.m.

                                                                        Carried.

4.         PLANNING AND BUILDING

            John Jackson.  Ontario Municipal Board Appeal – Zoning By-law Amendment No. Z08-15 – Kansun

Cale Henderson presented a development chart illustrating the current development rights associated with the Coastal/Island Residential (CR) zoning and the negotiated site specific development rights.

John Jackson conveyed that the applicant is still resistant to building the breezeway portion and losing any development rights associated with sleeping cabins.

           BEAL, Karrie/WELSH, Wayne-Zoning By-law Amendment application

Cale Henderson summarized the application to allow for the conversion of an existing main dwelling into an oversized sleeping cabin and the construction of a new main dwelling.

The Committee discussed the process of designating heritage properties under the Ontario Heritage Act.

Staff was directed to bring a resolution forward to the August Council meeting.

            Crane Lake Discovery Camp – Zoning By-law Amendment application

Cale Henderson summarized the proposed zoning by-law amendment which implements the Official Plan Amendment which was approved by the Province.

Staff was directed to bring the by-law forward to the August Council meeting.

           Closed Meeting

                                                                                    Moved by Councillor Andrews

                                                                                    Seconded by Councillor Liverance

NOW THEREFORE BE IT RESOLVED that the Planning and Building Committee move into a CLOSED MEETING at 11:55 a.m., pursuant to Section 239(2)(e) of the Municipal

Act, 2001,S.O. 2001, c.25, as amended, to deal with litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

                  i)          Ontario Municipal Board Appeal – Zoning By-law Amendment No. Z08-15 – Kansun

                                                                        Carried.

            Open Meeting

                                                                                    Moved by Councillor French

                                                                                    Seconded by Councillor Liverance

NOW THEREFORE BE IT RESOLVED that the Planning and Building Committee move out of a CLOSED MEETING at 12:07 p.m.

                                                                        Carried.

The Committee recessed for lunch at 12.07 p.m. resumed business at 1:00 p.m.

The Committee recessed for a meeting of the Planning Board at 1:00 p.m. and resumed business at 1:11 p.m.

5.         ENVIRONMENT

            Love Your Lake – Summary Report

The Committee received a high level summary report of all Six Love Your lake Reports.

Staff reported that the report will be posted on the website.

6.         PUBLIC WORKS

            PAB Community Centre Porch - Update

Mike Kearns reported on structural concerns and issues with the leaks in the roof.  Meeting has been scheduled with the engineer tomorrow.

            PAB Community Centre Air Conditioning

Mike Kearns reported that the engineer is proceeding with a review and will report back with options and costing.

           PAB Playground Equipment Progress

Mike Kearns presented the proposed playground layout, reporting a cost of approximately $100,000.00. Councillor Lundy offered to follow up with residents in Pointe au Baril to consult on proposed playground layout.

            Nursing Station/Ambulance Base Update

Mike Kearns reported on some outstanding deficiencies, including the cracking of the stonework.  Mike Kearns informed the Committee that he is working with engineer and sub trades to get work done as soon as possible.

            General Waste Operations Update

Mike Kearns informed the Committee that the swing bridge did not open this week for the first time.  The barge was just delayed overnight due to weather.

            Maintenance and Construction Schedules

Mike Kearns reported that construction schedules will have to be extended as projects are taking longer than expected due to weather.

            North Shore Road Status

Mike Kearns reported that acknowledgement for Bishops Corner will be in place and work on North Shore Road will commence after the September long weekend.

            PAB Community Safety Zone Status

Councillor Lundy reported that OPP Staff Sergeant Mike Gordon is assisting with application to ensure it meets all the requirements.

The Committee recessed for a 5 minute break at 2:35 p.m.

7.         FINANCE AND ADMINISTRATION

            Legal Update

No issues were raised.

           Financial Update

Wendy Hawes presented a 2017 Revenue Summary, illustrating 2017 budget totals, actuals and forecasted.

8.         ADJOURNMENT

Meeting adjourned at 3:00 p.m.

 

Last Updated on Friday, 13 October 2017 09:43