October 13, 2016 Steering Committees Minutes
Committee of the Whole - Committee of the Whole Minutes

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The Corporation of the Township of The Archipelago
    M I N U T E S    


October 13, 2016

9 James Street, Parry Sound, Ontario

Council Members Present:

Reeve:                   Peter Ketchum


Tom Lundy                      Ward 1
Peter Frost                      Ward 2
Ken Williams                   Ward 3
Gary French                    Ward 3
David Ashley                   Ward 4
Vacant Sear                    Ward 4     
Rick Zanussi                   Ward 4
Ian Mead                         Ward 5
Grant Walker                   Ward 6

Council Members Absent:

Greg Andrews                 Ward 1

Staff Present:         

Stephen Kaegi – CAO
Maryann Weaver - Clerk
Joe Villeneuve – Manager of Corporate Services
Cale Henderson - Manager of Development & Environmental Services
Mike Kearns - Manager of Operational Services


1.         CALL TO ORDER

Councillor Frost called the meeting to order at 9:00 a.m.

Councillor Frost announced an addition to the agenda, explaining that The Archipelago Planning Board is scheduled to meet today 1:00 p.m.

2.         PLANNING

            Mackenzie Island (Kaufman)

Cale Henderson provided the Committee with an update on the Mackenzie Island proposal. The Committee expressed some concerns with the future severability of the retained lands. Staff was directed to speak to solicitor and report back at a future meeting.

            Camp Aga Ming (Crane Lake) Inc. – Site Plan Development Application and Application to Remove Holding ‘H’ Symbol

Cale Henderson reviewed each application with the Committee and provided recommendations.

Staff was directed to bring the by-law forward to the October Council meeting.

            Review of the Ontario Municipal Board Report

The Committee briefly discussed the report.

Cale Henderson reported that he is scheduled to attend a meeting in Sudbury, which is one of twelve OMB Review Town Hall meetings that the Ministry is hosting as part of the review process.

3.         PUBLIC WORKS

            Sign Policy - Update

Mike Kearns reported that he is working on a consolidated sign by-law, including addressing a new issue that staff are currently working with that deals with signs on private lands.

Mike Kearns informed the Committee that the two sign permit applications do not meet the standards of the sign by-law, as the property is zoned Natural State, and will have to be removed. Staff was directed to send a letter to both parties and copy Ward 1 Councillors.

Mike Kearns reported that the existing Rolar Sign will be permitted to remain as it is grandfathered.

            Community Safety Zone on Hwy 69 through PAB - Update

Mike Kearns reported on the status of the application explaining that the application process has been started, but letters of support will be required. Councillor Lundy agreed to approach PABIA, residents in the village and the Seniors Committee. Mike Kearns was directed to contact the local OPP for their support.

            Skerryvore Road Project

Mike Kearns reported that a number of deficiencies were identified, that some have been addressed and the rest will be resolved in the spring.

Stephen Kaegi reported on the meeting he and Mike Kearns had with the Consultant from Tulloch. Staff have requested a plan from Tulloch to ensure all deficiencies are corrected.

            North Shore Road Project

Mike Kearns updated the Committee on the status of North Shore Road, including reporting that the significant rainfall we received this summer highlighted some major drainage issues in the area known as Bishops Corner. Mike Kearns further explained that staff discovered a number of pipes and culverts that were installed within the road allowance and that the pipes are reducing the flow of water.

Mike Kearns and Tom Lundy will meet with the owner to discuss and report back at a future meeting.

            Road Allowance – South Fork Rd. Paul Turley

The Committee discussed Mr. Turley’s request to purchase a portion of South Fork Road for the purposes of maintaining it in the winter. The request was denied.

            Roads General Update

Mike Kearns reported that there is an opportunity for funding from the Ontario Community Infrastructure Fund, which the Township could use to resurface the remaining portion of Skerryvore Road and internal community roads. The funding available is up to 90% of the project total with a cap of $1,878 million. Council directed staff to proceed with the application.

            PAB Nursing Station/Ambulance Base – Update

Mike Kearns reported that the project is back on track, with a substantial completion date of mid-December.

The Committee discussed the existing nursing station and agreed that it will be removed. Staff was directed to prepare an Request for Proposal for the removal of the building.

The Committee discussed the replacement of the playground and agreed that the equipment is unsafe and will be disposed of as scrap. Staff was directed to investigate options for replacement playground equipment and bring back to the next Committee meeting for discussion.

            PAB Community Centre Access

The Committee discussed the advantages of the Ward 1 Councillors having keys to the Community Centre. Council agreed and directed staff to issue keys to Councillors Lundy and Andrews.

            Report on Seniors Luncheon

Councillor Lundy reported that the Seniors Luncheon was very successful and that they came in under budget. The Committee is requesting an increase to the budget of $2,000. for next year. A suggestion was made that the lunch be a turkey dinner, instead of sandwiches and salads.

            Large Item Days – Poster for PAB Transfer Station

Councillor Lundy requested that the large item days be posted at the PAB Transfer Station. Mike Kearns explained that the posters are removed once the free days are over and re-posted at the site in the spring.

            General Update

Mike Kearns reported that a large number of trees have been cut down at Site 9 for expansion of the site and that staff have had several people inquiring about the wood. The Committee discussed some options, but turned it over to staff to handle.


The Committee recessed for a meeting of the Planning Board at 1:00 p.m. and resumed business at 1:55 p.m.


Councillor Ashley announced that the Committee will be adding 2017 Budget as an item to the Finance and Administration Committee agenda.

            2017 Budget

Wendy Hawes presented to the Committee, the 2017 budget timetable. Council agreed to a starting goal of inflation.

            By-law Enforcement Services

Joe Villeneuve provided a brief update on by-law enforcement activities, reporting that the Committee will be reviewing four new by-laws at the November meeting.

            WPS Area Initiatives - Updates

Joe Villeneuve reported on the Regional Marketing Plan and provided the Committee with a draft resolution to support the Plan. Staff was directed to bring the resolution forward to the November Council meeting.

Joe Villeneuve reported that he received an email requesting a different structure on the CiiNO Board. CBDC has asked that representation be Heads of Council, with no staff involvement. Reeve Ketchum advised the Committee that he would speak to Bill Spinney and Mike Konoval and report back at the next Committee meeting.

Joe Villeneuve provided the Committee with an update on the WPS Smart Community and their request to attach fibre optic cable on the transmission poles. Mr. Villeneuve summarized the meeting he and Stephen Kaegi attended with Pattern Development. Staff was directed to approach Henvey Wind Ltd for a more definitive answer, so that the WPS Smart Community can proceed with other funding opportunities.

            Appointment Procedure –Council Vacancy

The Committee discussed the draft appointment procedure and suggested some minor amendments. The procedure will come forward for approval at the October Council meeting.

            Discussion on Governance

This matter was deferred to the November Committee Agenda.

6.         ADJOURNMENT

Meeting adjourned at 3:55 p.m.



__________________________                   ___________________________

Peter Ketchum, Reeve                                 Maryann Weaver, Clerk

Last Updated on Tuesday, 13 December 2016 13:29