April 14, 2016 Steering Committees Minutes
Friday, 22 April 2016 08:11
Committee of the Whole - Committee of the Whole Minutes

pdfClick here to view the full agenda package for the April 14th, 2016 Steering Committee Meeting

The Corporation of the Township of The Archipelago
M I N U T E S    
STEERING COMMITTEES
April 14, 2016
9 James Street, Parry Sound, Ontario


Council Members Present:

Reeve:                   Peter Ketchum

Councillors:            

Greg Andrews                 Ward 1
Tom Lundy                      Ward 1

Peter Frost                      Ward 2

Ken Williams                   Ward 3
Gary French                    Ward 3
John Pepperell                Ward 4
Rick Zanussi                   Ward 4
Ian Mead                         Ward 5

Council Members Absent:

David Ashley                   Ward 4
Grant Walker                   Ward 6

Staff Present:         

Stephen Kaegi – CAO
Maryann Weaver - Clerk
Joe Villeneuve - Manager of Corporate Services
Cale Henderson - Manager of Development & Environmental Services
Mike Kearns - Manager of Operational Services

 

1.    CALL TO ORDER

Councillor Mead called the meeting to order at 9:02 a.m.

2.    FINANCE AND ADMINISTRATION

      By-law Enforcement

Joe Villeneuve reviewed with the Committee the new program approach for By-law enforcement including the previous 4 month collaboration with Cancode Safety Services Inc. which included the examination the Township By-laws and existing program, and the Township’s enforcement needs.  Gary Joice, President of Cancode, spoke briefly on his experience with by-law enforcement along with his enforcement approach, emphasizing the importance of communication and education.

Staff was directed to proceed with a contact with Cancode Safety Services Inc. and to bring the by-law forward to the April Council meeting.

      Review of Draft Budget

The Committee discussed the draft budget which shows a 4% reduction in the south and a 1.16% reduction in the north.  This excludes the OPP levy as it will have its own separate levy.

Staff was directed to bring the by-law forward to the April Council meeting.

      McCurdy Shore Road Allowance Application (Blackstone Lake)

Cale Henderson reviewed the McCurdy’s proposal to purchase a 1 foot strip of shore road allowance along the entire frontage of the property, including an area abutting Type 1 fish habitat area.  Staff explained that the policy does not allow the purchase of SRA that abuts Type 1 fish habitat and is recommending that the application be denied.

The Committee discussed other options, including closing but not conveying the SRA.

Staff was directed to further investigate this option and report back to the May 19th Committee meeting.

        Bill Kennedy.  Request for Right of Way/Exchange of Land

Cale Henderson provided an update on the recent site visit conducted by staff and Mr. Kennedy, describing the history of the access and future potential of the property.  Mr. Henderson presented two options, one being merely giving Mr. Kennedy a right of way and the other option being an exchange of land.  

Staff was directed to inform Mr. Kennedy that the Committee was interested in an exchange of land and sharing the costs to complete the transaction.

        Posting Trails

Councillor Zanussi discussed with the Committee the need to sign the trails within the Township.  He explained that without properly posted signs, there is no way to prevent unauthorized usage and obtain enforcement.

Staff was directed to draft a policy and bring forward to a future meeting.

3.    PLANNING

       Environmental Health Consulting Inc.

Cale Henderson reviewed the Site Plan Development application.  The Committee had no issues with the development agreement.

Staff was directed to bring the agreement forward to the April Council meeting.

       Official Plan Review- Summary of additional correspondence received after February Committee meeting

Cale Henderson reviewed with the Committee the public comments that had been received since his review at the February Committee meeting.

Mr. Henderson was directed to proceed with incorporating his recommended amendments into the draft Official Plan.

       Ian MacLeod, Pointe au Baril Islanders Association (PABIA)
       Re: development policies

Mr. MacLeod reviewed for the Committee PABIA’s recommendations that were put forth in response to the Official Plan Review, which included proposed changes in minimum lot area, minimum lot frontages and lot coverage.

The Committee discussed the possibility of a targeted notice to the affected property owners in the affected neighbourhood to ensure that all affected property owners in this neighbourhood are notified of the proposed changes and have the opportunity to comment.

The Committee recessed for lunch at 12:11p.m. The meeting resumed at 12:40 p.m. Councillor Andrews did not return to the meeting.

       Ministry of Natural Resources and Forestry (MNRF)

Staff provided the Committee with a brief update on the MNRF work permit requirements for docks and boathouses.  Staff explained that the Township cannot issue building permits until the applicant has approval from MNRF.

4.    COUNCIL TRAINING.  FRED DEAN, MUNICIPAL LAWYER

Reeve Ketchum introduced Fred Dean and explained that he would be providing a training and information session for members of council and staff.

Fred Dean delivered an informative presentation which included; municipal powers, roles & responsibilities, accountability & transparency, meetings (open and closed), procedure by-law, conflict of interest act, council code of conduct and items on the horizon.

The Committee recessed at 4:20 p.m. for a 15 minute break.

5.    PUBLIC WORKS

       Spring Road Conditions

Mike Kearns indicated to Council that no major issues have occurred this spring from frost issues.

       Tolput’s Road Turnaround

The item was deferred.

       North Shore Road Crossing

The CAO indicated that no response has been received from CP regarding the issues raised around the reconstruction of the crossing on the North Shore Road, such as timing and cost and staff are continuing to put pressure on CP to get answers.

       Facilities – General Update

Mike Kearns gave a brief update on improvements to cameras and internet connectivity at the various municipal facilities.

It was noted that staff are now only removing one end of the rink boards in Pointe au Baril to allow access for storage of material for the new Nursing/Ambulance building.

       Waste Management - General Update

Mike Kearns informed Council that ice damaged the power source at the Pointe au Baril Transfer Station and that repairs will be taking place shortly.

        Pt. Au Baril Bottle Drive

Brief discussion took place regarding the proposed agreement between the Township and Murray Kennedy who has put forth a proposal to run the bottle drive this year. Council asked that notices be prepared as soon as possible on the new program.

6.    ADJOURNMENT

Meeting adjourned at 4:45 p.m.

TOWNSHIP OF THE ARCHIPELAGO

________________________           ___________________________

Peter Ketchum, Reeve                     Maryann Weaver, Clerk

Last Updated on Thursday, 26 May 2016 15:19