February 18, 2016 Steering Committees Minutes
Committee of the Whole - Committee of the Whole Minutes

pdfClick here to view the full agenda package for the February 18th Steering Committees Meeting

The Corporation of the Township of The Archipelago

M I N U T E S    

STEERING COMMITTEES

February 18, 2016

9 James Street, Parry Sound, Ontario

 

Council Members Present:           

Reeve:                      Peter Ketchum

Councillors:            

Greg Andrews            Ward 1

Tom Lundy                 Ward 1

Peter Frost                 Ward 2

Ken Williams              Ward 3

John Pepperell           Ward 4

Rick Zanussi              Ward 4

David Ashley              Ward 4

Grant Walker              Ward 6

Council Members Absent: 

Councillors:

Gary French               Ward 3

Ian Mead                    Ward 5

Staff Present:           Stephen Kaegi – CAO

                                Maryann Weaver – Clerk

                                Joe Villeneuve – Manager of Corporate Services

                                Mike Kearns - Manager of Public Works & Facilities

  Cale Henderson – Manager of Development & Environmental Services

 

1.      CALL TO ORDER

 

2.      PUBLIC WORKS

Pointe au Baril Community Centre

Councillor Lundy expressed his concern that in the event of an emergency the residents of Pointe au Baril have no access to the Pointe au Baril Community Centre. A number of options were discussed including Councillors Lundy and Andrews obtaining keys, a security keypad entry system and a passcode entry system.

Staff reminded the Committee of the legislative requirements with respect to the kitchen facilities, the water system, and the concerns raised by the Townships insurance company. Committee directed staff to review the concerns raised and bring forward recommendation for the Committee to consider.

Pointe au Baril Community Centre – Staffing Hours/Rental Fees

Mike Kearns reported that the current demand of activities taking place at the Community Centre is creating staff overtime hours. Mr. Kearns provided a number of options to better manage staff time at the facility.

The Committee directed staff to consider an option to change the hours at the Community Centre, work on a protocol for Councillor Lundy and Andrews to hold keys to the facility, provide the appropriate training, investigate how other municipalities are running their Community Centre and arrange a meeting for with Councillor Lundy to meet with the seniors.

Pointe au Baril Community Centre. Drinking Water System, 2015 Sampling and Information

Mike Kearns reviewed the drinking water system report which summarized the maintenance activities and sampling results for the Pointe au Baril Community Centre. Mr. Kearns reported there were no adverse results reported.

The Committee directed staff to report back annually unless there is an issue.

James Bay Junction Road Public Works Facility. 2015 Ground Water Sampling Report.

Mike Kearns reported that the ground water sampling report identified that the well located at public works facility contains highly mineralized water, which is the cause of the elevated readings in the second well located beside the septic system. Mr. Kearns explained that although this does not impact the groundwater conditions, he will be exploring alternative water supply options for their operations.

Holiday Cove Marina. 2015 Surface Water Quality Monitoring Program Results

Mike Kearns reviewed the results of the surface water quality monitoring program results which indicated an elevated phosphorus level beyond provincial objectives. Mr. Kearns explained that the increase in levels were due to a naturally occurring event.

Pointe au Baril Deposit Return Containers

The Committee discussed the future of the bottle drive activities at the Pointe au Baril transfer station.

The Committee directed staff to offer the volunteer collection opportunity to the community by way of advertising in the local newspaper and through PABIA.

Waste Free Ontario Act – Update from AMO Session

Mike Kearns reported on the AMO session he attended on the Waste Free Ontario Act. Mr. Kearns explained that once this new Act is passed, it will trigger significant changes in the way in which blue box materials are handled in the province.

Councillor Andrews recognized the roads crew for their great work on keeping the roads clean and clear this winter.

Crossing at CP Parry Sound Subdivision Mile 48.94, North Shore Rd.

Mike Kearns reported on a letter he received from CP Rail, that advised the Township that the grade crossing at North Shore Road was scheduled for replacement in August 2016, and that the Township will be responsible for all the costs. Mike Kearns was directed to respond, addressing the costs, timing of construction and the proposed length of the road closure.

Phragmites

The Committee discussed impacts of Invasive Phragmites, including identification, how and where to dispose of them and how to report sightings.

 

3.      FINANCE AND ADMINISTRATION

Septic Re-inspection Program

Rob Farrow provided an update on the existing re-inspection program. The Committee agreed that the existing program was adequate and therefore saw no need to expand. Staff was directed to notify PABIA of the existing program.

Closed Session

                                                          Moved by Councillor Zanussi

                                                          Seconded by Councillor Ketchum

NOW THEREFORE BE IT RESOLVED that the Finance and Administration Committee move into a CLOSED MEETING at 11:55 a.m., pursuant to Section 239(2)(e) of the Municipal Act, 2001,S.O. 2001, c.25, as amended, to deal with litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

i)        Property in Tax Sale. 3 Pattison Lane

                                                                   Carried.

Open Meeting

                                                          Moved by Councillor Andrews

                                                          Seconded by Councillor Frost

NOW THEREFORE BE IT RESOLVED that the Finance and Administration Committee move out of a CLOSED MEETING at 12:02 p.m.

                                                                   Carried.

 

                                                          Moved by Councillor Andrews

                                                          Seconded by Councillor Frost

NOW THEREFORE BE IT RESOLVED that the Finance and Administration Committeedirects staff to proceed as directed in camera.

                                                                   Carried.

The Committee recessed for lunch. The meeting resumed at 1:00pm.

 

4.      PLANNING

Smart Growth for Our Communities Act (Bill 73 Summary)

Cale Henderson spoke to a number of the proposed changes to the Planning Act as a result of the Smart Growth for Our Communities Act, highlighting; that the municipality must outline in the Notice of Decision how public comments impacted the decision, that the Township has the ability to establish additional criteria with respect to Minor Variances (ie. a 5th test), that the municipality must prepare annual financial statements for Cash in Lieu of parkland, and that the municipalities will have a greater ability to use dispute resolution prior to proceeding to the Ontario Municipal Board. Mr. Henderson’s staff report summarized all of the proposed changes.

Ministry of Natural Resources and Forestry - Work Permit Requirements for Docks and Boathouses

Cale Henderson reported on the new policies with respect to the authorizations required for floating and shoreland structures that are being implemented by the Ministry of Natural Resources and Forestry. Mr. Henderson explained that prior to submitting a building permit application with the municipality a ratepayer must contact the local MNRF office to determine whether or not they require a Work Permit and/or Licence of Occupation Permit for their proposed docks, ramps and boathouses having an area greater than 15 square metres.

Rob Farrow will be sending out a notice clarifying the regulation to all Associations and local contractors. A copy of the notice will also be posted on the Township website.

Staff was directed to bring a resolution forward to the February Council meeting.

Timm’s Road Application (Work Permit)

Cale Henderson provided a brief overview of the application as well as an update on its status.

The Committee discussed potential conditions which included; that the applicants obtain an entrance permit, that the entrance be signed, that access be restricted to ATV use only, and that the applicants enter into an agreement with the municipality and bear the costs of the preparation and registration of the agreement.

The Committee directed staff to take the recommendations back to the MNRF and report back in March.

Official Plan Review

Cale Henderson reviewed with the Committee the public comments that were received from the two public meetings.

Mr. Henderson was directed to assist Councillor Williams with a letter to PABIA addressing their concerns

Next steps include; final draft approval from Council and a final public meeting to be held this summer.

 

5.      HUMAN RESOURCES

Closed Session

                                                                   Moved by Councillor Lundy

                                                                   Seconded by Councillor Frost

NOW THEREFORE BE IT RESOLVED that the Human Resource Committee move into a CLOSED MEETING at 3:30 p.m., pursuant to Section 239(2)(b) of the Municipal Act, 2001,S.O. 2001, c.25, as amended, to deal with personal matters about an identifiable individual, including municipal or local board employees.

i)        Human Resource Matters

                                                                   Carried.

Open Meeting

                                                                   Moved by Councillor Andrews

                                                                   Seconded by Councillor Zanussi

NOW THEREFORE BE IT RESOLVED that the Human Resource Committee move out of a CLOSED MEETING at 3:39 p.m.

                                                                   Carried.

6.      ADJOURNMENT

Meeting adjourned at 3:40 p.m.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Last Updated on Monday, 21 March 2016 09:09