June 16, 2014 Council Minutes
Council - Council Minutes

The Corporation of the Township of The Archipelago

M I N U T E S

REGULAR MEETING OF COUNCIL

June 16, 2014
9 James Street, Parry Sound, Ontario


 

Council Members Present:
Reeve: Peter Ketchum
Councillors:
Greg Andrews - Ward 1
Terry Desmasdon - Ward 1
John Hansuld - Ward 2
Gary French - Ward 3
Ken Williams - Ward 3
E.A. (Ted) Christie - Ward 4
John Seagram - Ward 4
Rick Zanussi - Ward 4
Ian Mead - Ward 5
Grant Walker - Ward 6

Staff Present:
Stephen Kaegi – Chief Administrative Officer/Clerk
Maryann Weaver – Deputy Clerk

1. CALL TO ORDER

The meeting was called to order at 9:30 a.m. and commenced with the singing of the Nation Anthem.

2. MINUTES OF THE PREVIOUS MEETING

14-071
Moved by Councillor Seagram
Seconded by Councillor Desmasdon

NOW THEREFORE BE IT RESOLVED that the Minutes of the Regular Meeting of Council held on May 16th, 2014, be approved.

Carried.

3. DEPUTATIONS

i) LARRY WOOLNER, PRESIDENT, SAIL PARRY SOUND

Larry Woolner, President of Sail Parry Sound Inc., spoke to Council about Phase II of the site development of the facility. The presentation gave detail on the proposed new observation deck, washroom facilities, sail loft, café kiosk, and future business space available. The vision is to further enhance the site and help offset building maintenance costs, thus ensuring the future viability of the organization.

Mr. Woolner indicated that the organization needed to raise approximately $40,000 to leverage provincial and federal funding. Sail Parry Sound Inc. is seeking from the Township a letter of intent endorsing the project as well as financial support.

4. REPORT OF THE CHIEF ADMINISTRATIVE OFFICER

14-072
Moved by Councillor Walker
Seconded by Councillor Desmasdon

NOW THEREFORE BE IT RESOLVED that Council receives the Report of the Chief Administrative Officer as distributed.

Carried.

5. REPORT OF TASK FORCES/COMMITTEES

i) PUBLIC WORKS COMMITTEE
   AUTHORIZATION TO PURCHASE

14-073
Moved by Councillor Desmasdon
Seconded by Councillor Andrews

NOW THEREFORE BE IT RESOLVED that Council authorizes the following purchases as recommended by the Public Works Committee on June 12, 2014:

i) an 8-foot Tow-behind Road Sweeper;
ii) a replacement vehicle for Public Works Unit 14-07 Ford F-450; and
iii) a Bin Mover for Water Access Sites.

Carried.

6. COUNCIL CORRESPONDENCE

14-074
Moved by Councillor Zanussi
Seconded by Councillor Christie

NOW THEREFORE BE IT RESOLVED that Council receives the June 2014 Council Correspondence listing.

Carried.

7. OTHER BUSINESS

i) SMART COMMUNITY – REDAC

14-075
Moved by Councillor Desmasdon
Seconded by Councillor Mead

WHEREAS the West Parry Sound SMART Community Committee has been working on the SMART initiative for approximately two years as a volunteer subcommittee of the Regional Economic Development Advisory Committee (REDAC);

AND WHEREAS the Committee's key objective is to define and develop a Broadband Strategy to deliver affordable ultra-high speed connectivity throughout the West Parry Sound Area and to provide leadership for the adoption of SMART applications, processes, and initiatives that leverage the Broadband to create economic and social value for West Parry Sound;

AND WHEREAS it is well recognized that this initiative is necessary and key to developing Innovation and Economic Development for the long term success of our Area;

AND WHEREAS the SMART Community initiative is critical for building an innovative sustainable economy, job creation and social well-being;

AND WHEREAS the SMART Community Committee undertook an extensive process to develop the concept of a SMART Community by engaging members of the Community to identify the current state as it relates to becoming a SMART Community and identify key projects that are economically or socially important to West Parry Sound and necessary to create jobs, establishing a Request for Proposal for the Broadband infrastructure, developing a business model, and completed a set of terms and conditions for a legal agreement to be entered into with Vianet, the successful preferred supplier for the fibre backbone;

AND WHEREAS the funding to complete the work to date has come from REDAC , NOHFC, Fednor and Vianet;

AND WHEREAS the Infrastructure scope of the project will be an open access network to a major Fibre trunk line between Sudbury, West Parry Sound, and Toronto and to build a Fibre backbone through the 7 Municipalities of approximately 175 km, and create 9 Point of Presence Sites ("POP");

AND WHEREAS the preferred solution would see a Not for Profit Corporation established called SMARTCo WPS; which would be granted an Irrefutable Right to Use (IRU) for 6 fibre optic fibres from Sudbury, to West Parry Sound, to Bolton, and 2 wave lengths from the termination of the 6 fibre optics fibre in Bolton to Vianet's facilities located at 151 Front St. Toronto, for a period of fifteen (15) years with the option to renew for one or more renewal terms;

AND WHEREAS Capital costs of $35.8 million dollars being funded 30% by Vianet $10.7 million and 70% by the Federal and Provincial Governments $25.1 million, plus a Contingency Fund of $4.7M to be funded by the same parties and in the same proportion as the Capital costs which would be managed with expenditures approved by SMARTCo WPS;

AND WHEREAS there is a need for funding of an estimated amount of up to $42,000 to set up the Not For Profit Corporation and complete funding applications;

NOW THEREFORE BE IT RESOLVED THAT the Corporation of the Township of the Archipelago supports in principle the Smart Community Committee's recommendations to:

i)   Prepare and submit to the Federal and Provincial Governments the necessary grant applications for funding;
ii)  Prepare necessary documents to establish SMARTCO WPS as a Not For Profit Corporation and which documents are to be to the satisfaction and approval by the area Municipal Partners;
iii) Provide where possible easements along Municipal roads for future installation;
iv)  Provide where possible Municipal lands for Point of Presence and possible Tower Sites;
v)   Allocate $6,000.00 from the 2014 Economic Development Budget to advance this initiative.
vi)  Adopt a culture of innovation in day to day business as intended by the SMART Community initiative.

Carried.

8. PUBLIC MEETING

At 10:00 a.m. Council held a Public Meeting to consider the following:

i) Proposed Zoning By-law Amendment No. Z04-14
   (Kennedy, Dennis)

Ray Hachigian called the meeting to order and read out the purpose and the effect of the by-law as set out below.

The property is zoned Resort Commercial (RC-5) and contains a lodge and store, as well as numerous cabins and trailers. The zoning permits nine trailer and/or tent sites on the property. The applicant is proposing to amend the Zoning By-law to replace one of the existing trailer/tent sites with a mobile home. Mobile homes are not permitted within the Township.

Cale Henderson, Chief Planner, made a brief presentation with respect to the Zoning By-law Amendment.

Dennis Kennedy explained to Council that the purpose of the mobile home is to house his mother-in-law who is now living with them since the death of her husband.

No comments or correspondence were received in the municipal office with respect to the proposing Zoning By-law Amendment.

Mr. Hachigian declared this portion of the public meeting closed.

ii) Proposed Official Plan Amendment No. 59 and
    Zoning By-law Amendment No. Z09-11
    (Boyne River Association and Simkins)

Cale Henderson, Chief Planner, made a brief presentation with respect to an Official Plan Amendment and a Zoning By-law Amendment application to permit the placement of a vehicular bridge over the Boyne River and a private road across private and Crown lands to access 15 residential properties.

Harold Elston of Elstons Barristers & Solicitors; Darren Vella, Planner with Innovative Planning Solutions; and Brad Baker of Azimuth Environmental Inc., were in attendance and updated Council of the history, background, proposal and justifications of the applications.

Lori Coulter, Lead Applicant of the group, spoke to Council in support of the application.

Mr. Hachigian declared the public meeting closed.

9. OTHER BUSINESS

i) POINTE AU BARIL ARTS ON THE BAY
    SPECIAL OCCASION PERMIT (AGCO)
    2014 SUMMER DINNER THEATRE PERFORMANCES

14-076
Moved by Councillor French
Seconded by Councillor Desmasdon

NOW THEREFORE BE IT RESOLVED that Council designates each of the Pointe au Baril Arts on the Bay Summer Dinner Theatre Performances that are scheduled to be held on July 9th, July 23rd, and August 12th, 2014, to be declared a Municipally Significant Event in accordance with the Alcohol and Gaming Commission of Ontario requirements for a Special Occasion Permit.

Carried.

ii) BELL MOBILITY TOWER – W3669
    BLACKSTONE-CRANE LAKE ROAD
    REQUEST FOR LETTER OF CONCURRENCE

14-077
Moved by Councillor Mead
Seconded by Councillor Walker

WHEREAS FONTUR, the agent working on behalf of Bell Mobility, submitted correspondence with respect to the proposed erection of a communications tower to be located on Private property [PIN 521910617] along Blackstone-Crane Lake Road, specifically at location (45°13'31.3" N, 79°53'52.3" W) in the Township of The Archipelago;

AND WHEREAS the proposal is for a 50 metre, guyed, telecommunication tower;

AND WHEREAS this tower proposal is through a 'broadband expansion' directive of the CTRC to enhance service areas using deferral account funds;

AND WHEREAS FONTUR has requested a Letter of Concurrence with respect to the proposed communications tower;

NOW THEREFORE BE IT RESOLVED that Council hereby authorizes staff to provide a Letter of Concurrence to FONTUR and Bell, only when all parties involved can commit in writing to the following agreed upon stipulations:

i)   The permanent guyed-tower is to be located on Private property, as shown on the attached sketch, and be a maximum of 50 metres (160 feet) tall;
ii)  The Proponent obtain definitive permits from Transport Canada to eliminate the need for lighting and painting on the structure;
iii) That the Private Land Owner agrees to place a Restrictive Covenant on title to control the height of the tower at 50 metres and avoid illumination of any kind. If any alterations to the 
      agreed upon structure are being considered, Bell must return to the Township to request an amendment to the Restrictive Covenant;
iv)  The Township is provided a free internet connection and power supply for the placement of a weather observation camera; and
v)   The Proponents agree to provide the Township revised coverage plots for the immediate service area once the tower has been built and is operational. The Proponents shall also copy
      the Township on its intended service delivery program and offerings for the area residents.

Carried.

10. BY-LAWS

i) TOWNSHIP OF SEGUIN
    EMERGENCY RESPONSE SERVICES

14-27
Moved by Councillor Mead
Seconded by Councillor Walker

THAT By-law Number 14-27, being a By-law to enter into a renewal agreement between the Township of Seguin and the Township of The Archipelago for Emergency Response Services to The Archipelago in the Response Area be read and finally passed in Open Council this 13th day of June, 2014.

Carried.

ii) TOWNSHIP OF SEGUIN
    JOINT HIRING OF A GIS TECHNICIAN

14-28
Moved by Councillor Walker
Seconded by Councillor Williams

THAT By-law Number 14-28, being a By-law to renew a Memorandum of Understanding with the Township of Seguin for the joint hiring of a GIS Technician on a Three-year Basis be read and finally passed in Open Council this 13th day of June, 2014.

Carried.

iii) TOWNSHIP OF CARLING
     MUNICIPALITY OF MCDOUGALL
     PARRY SOUND DISTRICT RESCUE SUPPORT SERVICES SYSTEM

14-29
Moved by Councillor Mead
Seconded by Councillor Walker

THAT By-law Number 14-29, being a By-law to execute an renewal Agreement between the Township of Carling, the Municipality of McDougall and the Township of The Archipelago to Supply Emergency Response Services to the Township of The Archipelago to meet the Parry Sound District Rescue Support Services System be read and finally passed in Open Council this 13th day of June, 2014.

Carried.

iv) CLEAN YARDS BY-LAW

14-30
Moved by Councillor Desmasdon
Seconded by Councillor Walker

THAT By-law Number 14-30, being a By-law to Require and Regulate the Filling up, Draining, Cleaning and Clearing of any Grounds, Yards or Vacant Land and to Repeal By-law No. 04-21 be read and finally passed in Open Council this 13th day of June, 2014.

Carried.

v) ZONING BY-LAW AMENDMENT
    KENNEDY, Dennis

A2058-14
Moved by Councillor Christie
Seconded by Councillor Desmasdon

THAT By-law Number A2058-14, being a By-law to amend By-law No. A2000-07 (the Comprehensive Zoning By-law) for Part of Lot 27, Concession 5, being Part 1 and Part 2 on Plan 42R-6131, Part 4 on Plan 42R-6083, Part 1 on Plan 42R-8129, Part of Parcel 9855 PSNS, in the geographic Township of Harrison be read and finally passed in Open Council this 13th day of June, 2014.

Carried.

11. CONFIRMING BY-LAW

14-31
Moved by Councillor Seagram
Seconded by Councillor Hansuld

THAT By-law Number 14-31, being a By-law to Confirm the Proceedings of the Regular Meeting of Council held on June 13th, 2014 be read and finally passed in Open Council this 13th of June, 2014.

Carried.

12. ADJOURNMENT

14-078
Moved by Councillor Christie
Seconded by Councillor Desmasdon

NOW THEREFORE BE IT RESOLVED that the Regular Meeting of Council held June 13, 2014 be adjourned at 12:16 p.m.

Carried.

 

TOWNSHIP OF THE ARCHIPELAGO

_____________________________ ___________________________
Peter Ketchum, Reeve                Stephen P. Kaegi, CAO/Clerk