June 24, 2016 Council Minutes
Council - Council Minutes

The Corporation of the Township of The Archipelago
M I N U T E S    
REGULAR MEETING OF COUNCIL
June 24, 2016
9 James Street, Parry Sound, Ontario


Council Members Present:

Reeve:                   Peter Ketchum

Councillors:            

Tom Lundy                      Ward 1
Greg Andrews                 Ward 1

Peter Frost                      Ward 2

Ken Williams                   Ward 3
Gary French                    Ward 3
David Ashley                   Ward 4
John Pepperell                Ward 4
Rick Zanussi                   Ward 4
Ian Mead                         Ward 5
Grant Walker                   Ward 6

Staff Present:         

Stephen Kaegi – CAO
Maryann Weaver - Clerk
Joe Villeneuve - Manager of Corporate Services
Cale Henderson - Manager of Development & Environmental Services

 

1.    CALL TO ORDER

The meeting was called to order at 9:30 a.m. and commenced with the singing of the National Anthem.

2.    APPROVAL OF AGENDA

16-081                        Moved by Councillor Pepperell
                            Seconded by Councillor Lundy

NOW THEREFORE BE IT RESOLVED that the June 24, 2016 Revised Agenda, be approved with the following addition:  Invitation to the Parry Sound Chamber of Commerce Annual Golf Tournament.

                        Carried.

3.    MINUTES OF THE PREVIOUS MEETING

       Regular Meeting Of Council

16-082                        Moved by Councillor Frost
                            Seconded by Councillor Ashley

NOW THEREFORE BE IT RESOLVED that the Minutes of the Regular Meeting of Council held on May 20, 2016, be approved.

                        Carried.

       Steering Committees Meeting

16-083                        Moved by Councillor Williams
                            Seconded by Councillor Frost

NOW THEREFORE BE IT RESOLVED that the Minutes of the Steering Committees held on May 19, 2016, be approved.

                        Carried.

       Closed Meeting Minutes

16-084                        Moved by Councillor Lundy
                            Seconded by Councillor Pepperell

NOW THEREFORE BE IT RESOLVED that the Closed Meeting Minutes held on May 20, 2016, be approved.

                        Carried.

4.    DEPUTATIONS

       Shore Road Allowance Mediation Meeting
       Ted and Sandy Irwin
       500 Georgian Bay Water

Joyce Crookshank reviewed the application with Council, specifically explaining to Council both of the abutting neighbours objections to the application.  The Irwin’s were in attendance to answer questions of Council.

5.    SHORE/CONCESSION ROAD ALLOWANCES

       IRWIN, Ted and Sandy
       500 Georgian Bay Water


16-085                        Moved by Councillor Lundy
                            Seconded by Councillor French

NOW THEREFORE BE IT RESOLVED that Council approves the stopping up, closure and conveyance of a portion of the shore road allowance fronting 500 Georgian Bay Water as per the staff report to Council and based on the following:
a straight-line extension of the western side lot line;
a setback of 6 metres parallel to the straight-line extension of the eastern side lot line, sufficient to incorporate the existing deck and dock;  
only that portion of the original shore road allowance not covered by water being conveyed as per Township policy.

                        Carried.

6.    REPORT OF THE CHIEF ADMINISTRATIVE OFFICER


16-086                        Moved by Councillor Andrews
                            Seconded by Councillor Pepperell

NOW THEREFORE BE IT RESOLVED that Council receives the Report of the Chief Administrative Officer as distributed.

                        Carried.

Stephen Kaegi updated Council on the CP Rail matter, including the meeting he and Reeve Ketchum had with Tony Clement.  Mr. Clement will be speaking to the Minister of Transportation on the issue of payment, as CP is claiming the municipality is responsible for 100% of the costs.  Although it has not been officially confirmed by CP, they have agreed to a 2 day, 8 hour per day closure.  Once the timing of the closure has been confirmed, a letter will be sent out to the affected ratepayers and CP will be posting a sign at the crossing.

Joe Villeneuve briefly discussed Lis McWalter’s response to a letter she received from Henvey Inlet Wind LP, which refused the West Parry Sound Smart Community Networks request to attach fibre optic cable to their transmission poles. Due to this refusal, Council has no reason to support the hydro line.

Stephen Kaegi provided a brief update on the MPAC Park Assessment Appeal, explaining that he and the solicitor are working towards a settlement, but it appears the matter will likely go before the Assessment Review Board.

Joe Villeneuve reported on the Carling/Archipelago shared services challenges, explaining that Carling is looking to divest interests on shared IT, specifically the phone system.  Mr. Villeneuve conveyed to Council that the Carling Township Administration has not submitted payment for any of the shared services this year, and that the invoice for the WSPGN still remains unpaid.  Reeve Ketchum directed Mr. Villeneuve to notify the other 6 municipalities, as this may affect their future fee structure to the WSPGN.

Reeve Ketchum advised Council that he would contact Mike Konoval to address the issue of non-payment and also advise him that the WPSGN invoice remains outstanding.

Council recessed for a meeting of the Committee of Adjustment at 11:00 a.m. and resumed business at 11:15 a.m.

7.    REPORT OF TASK FORCES/COMMITTEES

       Georgian Bay Association Correspondence
       Provincial requirements regarding Cage Aquaculture

16-087                        Moved by Councillor French
                            Seconded by Councillor Lundy

WHEREAS Council for the Township of The Archipelago is concerned with the possible environmental impacts from cage aquaculture;

AND WHEREAS Council has reviewed the comments submitted by the Georgian Bay Association with respect to the Environmental Bill of Rights (EBR) Posting No. 012-5045 - Application Guidelines for Cage Aquaculture Facilities and EBR Posting No. 012-7186 - Provincial Policy Objectives for Managing Effects of Cage Aquaculture Operations on the Quality of Water and Sediment in Ontario's Waters;

AND WHEREAS the Council has brought these concerns forward for many years to previous governments emphasizing the negative impact on the environments with minimal positive impact on employment, which concerns apparently were not addressed by previous governments;

NOW THEREFORE BE IT RESOLVED that Council supports the comments submitted by the Georgian Bay Association and directs staff to submit a response on behalf of the Township of The Archipelago.

                        Carried.

8.    CORRESPONDENCE

       Council Correspondence

16-088                        Moved by Councillor Pepperell
                            Seconded by Councillor Mead

NOW THEREFORE BE IT RESOLVED that Council receives the June 2016 Council Correspondence listing.

                        Carried.

9.    OTHER BUSINESS

       Legal request from David Lakie

16-089                        Moved by Councillor Zanussi
                            Seconded by Councillor Frost

WHEREAS Council has received a request, asking that permission be given to Chris Tzekas of Weirfoulds to speak to David Lakie about all matters relating to Island 25A;

NOW THEREFORE BE IT RESOLVED that Council supports this request and hereby grants permission to Chris Tzekas to waive any solicitor – client privilege connected to Island 25A, when communicating with David Lakie and the Crown Attorney to assist in the resolution of this issue.

                        Carried.

       49 Island B717 - Compliance with Property Standards By-law

16-090                        Moved by Councillor French
                            Seconded by Councillor Andrews

WHEREAS a building located on the property at 49 Island B717 is not maintained in a structurally sound condition and therefore is not in compliance with the Property Standards By-law 12-30;

AND WHEREAS legal service has been completed in accordance with 15.2 (3) of the Ontario Building Code Act, no appeals to the Property Standards Committee have been received and all limitations have been surpassed;

NOW THEREFORE BE IT RESOLVED that Council supports the said property to be brought into compliance as set out in the Property Standards Bylaw and hereby grants permission to staff to proceed with the demolition of the building.

                        Carried.

       Pointe Au Baril Arts and Culture Club, Arts on the Bay Dinner Theatre
       Performances.  AGCO Special Occasion Permit

16-091                        Moved by Councillor Williams
                            Seconded by Councillor Andrews

WHEREAS the Pointe au Baril Arts and Culture Club has scheduled three ‘Arts on the Bay’ dinner theatre performances on July 6th, July 20th, and August 10th, 2016, at the Pointe au Baril Community Centre under a Special Occasion Permit through the Alcohol and Gaming Commission of Ontario;

NOW THEREFORE BE IT RESOLVED that the Council for the Township of The Archipelago designates each of the three Arts on the Bay dinner theatre performances that are scheduled to be held on July 6th, July 20th, and August 10th, 2016, to be declared a Municipally Significant Event in accordance with the Alcohol and Gaming Commission of Ontario requirements for a Special Occasion Permit.

                        Carried.

       REDAC Update – Joe Villeneuve
       Regional Marketing Plan
       Tourism Summit Report
       Invitation to meeting of Councils – July 21st, 2016

Joe Villeneuve updated Council on the Regional Marketing Plan and the Tourism Summit Report, which were projects undertook by the Regional Economic Development Advisory Committee (REDAC).  Mr. Villeneuve requested that Council thoroughly read both reports which will be brought forward to the July meeting for a more through discussion.

Mr. Villeneuve also conveyed that Council will be receiving an invitation to a meeting of the 5 Council’s, tentatively scheduled for July 21st, to address these reports.

Council recessed for lunch at 12:00 p.m. and resumed business at 12:34 p.m.

       By-law Enforcement Update

Joe Villeneuve provided Council with an update on By-law Enforcement activities, including some of the administrative changes, proposed new by-laws, as well as amendments to include wording for Part One ticketing, and an update on occurrences to date.

       Sam Bruno PET Scanner Fund

Councillor Lundy reported that Donald Sanderson has agreed to come to the next Council meeting, therefore this matter was deferred to July 15th Council meeting.

       National Seniors Day, October 1st

Councillor Lundy informed Council that Seguin Township, in honour of Senior’s Month, hosted a three-part speaker series at their Community Centres.  Councillor Lundy advised Council that he would like to investigate the possibility of the Archipelago hosting this series at the Community Centre and asked if staff could assist.

Reeve Ketchum directed staff to research how Seguin Township processes donations requests.

       Appointment of New Chair to Finance & Administration Committee

16-092                        Moved by Councillor Frost
                            Seconded by Councillor Mead

WHEREAS Councillor Mead is stepping down as Chair of the Finance and Administration Committee and passing the position to Councillor Ashley;

NOW THEREFORE BE IT RESOLVED that Council appoints Councillor David Ashley as Chair of the Finance and Administration Committee.

                        Carried.

       Healey Lake Annual Regatta.  AGCO Special Occasion Permit

16-093                        Moved by Councillor Frost
                            Seconded by Councillor Pepperell

WHEREAS the Healey Lake Property Owners Association Inc. have planned their Annual Healey Lake Regatta for July 30, 2016 at the Lakeshore Marina and Chalets under a Special Occasion Permit through the Alcohol and Gaming Commission of Ontario;

NOW THEREFORE BE IT RESOLVED that the Council for the Township of The Archipelago designates the Healey Lake Regatta, scheduled for July 30, 2016, to be declared a Municipally Significant Event in accordance with the Alcohol and Gaming Commission of Ontario requirements for a Special Occasion Permit.

                        Carried.

       Kapikog Lake. 50th Anniversary Celebration – Approval for Fireworks

16-094                        Moved by Councillor Walker
                            Seconded by Councillor Mead

WHEREAS the Township’s Noise By-law prohibits the detonation of fireworks at all times, except for Victoria Day, Independence Day (USA) and Canada Day, unless an exemption is granted by Council;

AND WHEREAS the Kapikog Lake Cottagers Association has requested an exemption from Council for their 50th Anniversary Celebration;

NOW THEREFORE BE IT RESOLVED that Council does hereby grant an exemption for the Kapikog Lake Cottagers Association to have a fireworks display to celebrate their 50th Anniversary, scheduled for Saturday, August 20, 2016, provided that there is no fire ban in effect.

                        Carried.

       Skerryvore Road – Tender Results

16-095                        Moved by Councillor Williams
                            Seconded by Councillor Ashley

NOW THEREFORE BE IT RESOLVED that Council accepts the bid submitted by Fowler Construction in the amount of $1,039,650.61 and that staff be authorized to execute contract #2016-RS1-01.

                        Carried.

       Community Safety Zone – Pointe au Baril

16-096                        Moved by Councillor Andrews
                            Seconded by Councillor Lundy

NOW THEREFORE BE IT RESOLVED that Council direct staff to proceed with the completion of a community safety zone application for the portion of Highway 69 through Pointe au Baril.

                        Carried.

       Pointe au Baril Canada Day Celebration 2017

16-097                        Moved by Councillor French
                            Seconded by Councillor Williams

NOW THEREFORE BE IT RESOLVED that Council supports the 2017 Canada Day Celebration in Pointe au Baril and hereby approves of a donation of up to $5000., the donation of the Community Centre for the day, and directs staff to assist in the organization of the dignitaries.

                        Carried.

16-098                        Moved by Councillor Williams
                            Seconded by Councillor Andrews

NOW THEREFORE BE IT RESOLVED that Council appoints the following to the 2017 Canada Day Celebration in Pointe au Baril: Councillor Lundy as Chair, Councillor Andrews, Councillor Frost, Councillor French and a staff member to be determined.

                        Carried.

10.    BY-LAWS

       Shore Road Allowance By-law
       Coulter, Dallas
       9 Georgian Bay Water

2016-28                        Moved by Councillor Lundy
                            Seconded by Councillor Ashley

That By-law Number 2016-28, being a By-law to close and stop up those parts of the original shore road allowance laid out along the shores of Georgian Bay in front of Lot 1, Concession 9, in the geographic Township of Cowper, designated as Part 1 of Plan 42R-20495 be read and finally passed in Open Council this 24th day of June, 2016.

                        Carried.

       Environment and Climate Change Canada Agreement – Love Your Lake Grant

2016-29                        Moved by Councillor Mead
                            Seconded by Councillor Lundy

That By-law Number 2016-29, being a By-law to authorize the Reeve and Clerk to execute an Agreement between Environment and Climate Change Canada and the Corporation of the Township of The Archipelago be read and finally passed in Open Council this 24th day of June, 2016.

                        Carried.

11.    QUESTION TIME

Councillor Lundy inquired if there was interest from the Archipelago to submit a team to play in the Parry Sound Chamber of Commerce Annual Golf Tournament.  Council declined.

12.    REVIEW OF EMAIL PROTOCOL

Maryann Weaver spoke to Council about proper email protocol, advising Council that emails sent to all of Council could be construed as electronic mail “meetings”, whether they were responded to or not, and that matters or items of interest should be brought to the attention of the Clerk to circulate appropriately.

13.    CLOSED MEETING

16-099                        Moved by Councillor Zanussi
                            Seconded by Councillor Pepperell

NOW THEREFORE BE IT RESOLVED that Council move into a CLOSED MEETING at 1:21 p.m., pursuant to Section 239(2)(b) of the Municipal Act, 2001,S.O. 2001, c.25, as amended, to deal with personal matters about an identifiable individual, including municipal or local board employees.

        i)    Human Resource Matters

                        Carried.

    OPEN MEETING

16-100                        Moved by Councillor French
                            Seconded by Councillor Walker

NOW THEREFORE BE IT RESOLVED that Council move out of a CLOSED MEETING at 1:59 p.m.

                        Carried.

14.    ALLEGATIONS DIRECTED AT REEVE

Reeve Ketchum cleared up the allegations directed at him, explaining to Council that he did not hear the question posed by Councillor French and he did not respond to his questions via email because it was not the appropriate venue to do so.

15.    PROPOSED SANCTIONS FOR CONDUCTING ILLEGAL MEETINGS

Staff will amend the Council Code of Conduct policy to specifically reference illegal meetings, such as electronic mail “meetings”.

16.    CLOSED MEETING

16-101                        Moved by Councillor Mead
                            Seconded by Councillor Williams

NOW THEREFORE BE IT RESOLVED that Council move into a CLOSED MEETING at 2:08 p.m., pursuant to Section 239(2)(b)(d)(e) of the Municipal Act, 2001,S.O. 2001, c.25, as amended, to deal with personal matters about an identifiable individual, including municipal or local board employees; labour relations or employee negotiations; and litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board

        i)    Human Resource Matters

                        Carried.

    OPEN MEETING

16-102                        Moved by Councillor Frost
                            Seconded by Councillor Pepperell

NOW THEREFORE BE IT RESOLVED that Council move out of a CLOSED MEETING at 2:25 p.m.

                        Carried.

17.    CONFIRMING BY-LAW

2016-30                        Moved by Councillor French
                            Seconded by Councillor Lundy

That By-law Number 2016-30, being a By-law to Confirm the Proceedings of the Regular Meeting of Council held on June 24th, 2016 be read and finally passed in Open Council this 24th day of June, 2016.

                        Carried.

18.    ADJOURNMENT

16-103                        Moved by Councillor Mead
                            Seconded by Councillor French

NOW THEREFORE BE IT RESOLVED that the Regular Meeting of Council held on June 24th, 2016, be adjourned at 2:25 p.m.

                        Carried.

TOWNSHIP OF THE ARCHIPELAGO

________________________                ___________________________

Peter Ketchum, Reeve                          Maryann Weaver, Clerk

Last Updated on Thursday, 21 July 2016 10:17