May 20, 2016 Council Minutes
Council - Council Minutes

The Corporation of the Township of The Archipelago
M I N U T E S    
REGULAR MEETING OF COUNCIL
May 20, 2016
9 James Street, Parry Sound, Ontario

Council Members Present:

Reeve:                   Peter Ketchum

Councillors:            

Tom Lundy                      Ward 1
Peter Frost                      Ward 2

Ken Williams                   Ward 3
David Ashley                   Ward 4
John Pepperell                Ward 4
Rick Zanussi                   Ward 4
Ian Mead                         Ward 5
Grant Walker                   Ward 6

Council Members Absent:

Greg Andrews                 Ward 1
Gary French                    Ward 3

Staff Present:         

Stephen Kaegi – CAO
Maryann Weaver - Clerk
Joe Villeneuve - Manager of Corporate Services
Cale Henderson - Manager of Development & Environmental Services

1.    CALL TO ORDER

The meeting was called to order at 9:00 a.m. and commenced with the singing of the National Anthem.

2.    APPROVAL OF AGENDA

16-061                        Moved by Councillor Pepperell
                            Seconded by Councillor Mead

NOW THEREFORE BE IT RESOLVED that the May 20, 2016 Revised Agenda, be approved.

                        Carried.

3.    MINUTES OF THE PREVIOUS MEETING

Regular Meeting Of Council

16-062                        Moved by Councillor Lundy
                            Seconded by Councillor Pepperell

NOW THEREFORE BE IT RESOLVED that the Minutes of the Regular Meeting of Council held on April 15, 2016, be approved.

                        Carried.


Steering Committees Meeting

16-063                        Moved by Councillor Williams
                            Seconded by Councillor Frost

NOW THEREFORE BE IT RESOLVED that the Minutes of the Steering Committees held on April 14, 2016, be approved, as amended.

                        Carried.

4.    QUESTION TIME

Councillor French’s question from April Council meeting that did not appear
in the minutes

Reeve Ketchum read out Councillor French’s question that he posed to the Reeve and Staff at the April Council meeting, which related to a recent incident with a staff member and a Member of Council.

"Has the Township provided any aid, financial or otherwise, directly or indirectly, to any party to this issue?"

Reeve Ketchum answered “No”.

5.    DEPUTATIONS

Darlene Cade, President of Crane Lake Association
Re:  Lake Plan for Crane Lake

Ms. Cade spoke briefly to Council about the Lake Plan, touching on the purpose and scope of the plan and the vision and values, which include water quality, crown land retention, fire protection and culture of respect.

Cale Henderson explained that although the plan could not be included in the Official Plan, it would be used as a background document and helpful resource for future planning and development in and around the Crane Lake neighbourhood.

Council thanked Ms. Cade and her fellow committee members for all their hard work during the development of the Lake Plan.

Council recessed at 9:21 a.m. for a 10 minute break.

6.    OFFICIAL PLAN/ZONING AMENDMENTS

Crane Lake Discovery Camp OPA No. 65 and
Zoning By-law Amendment No. Z03-16
Part Lots 32 and 33, Concession 9, Conger

16-064                        Moved by Councillor Frost
                            Seconded by Councillor Zanussi

NOW THEREFORE BE IT RESOLVED that Council receives the applications submitted with respect to the Official Plan Amendment and the Zoning By-law Amendment, deems each of them complete, and directs staff to process the applications for a future public meeting.

                        Carried.

7.    CLOSED MEETING

16-065                        Moved by Councillor Zanussi
                            Seconded by Councillor Mead

NOW THEREFORE BE IT RESOLVED that Council move into a CLOSED MEETING at 9:35 a.m., pursuant to Section 239(2) (f) of the Municipal Act, 2001,S.O. 2001, c.25, as amended, to deal with advice that is subject to solicitor client privilege, including communications necessary for that purpose.

i)  McCurdy Shore Road Allowance Application
    Part Lots 15 & 16, Concession 10

                        Carried.

    OPEN MEETING

16-066                        Moved by Councillor Ashley
                            Seconded by Councillor Walker

NOW THEREFORE BE IT RESOLVED that Council move out of a CLOSED MEETING at 9:51 a.m.

                        Carried.

8.    SHORE/CONCESSION ROAD ALLOWANCES

McCurdy, Jane
Part Lots 15 & 16, Concession 10, Conger

16-067                        Moved by Councillor Mead
                            Seconded by Councillor Zanussi

NOW THEREFORE BE IT RESOLVED that Council approves the application to stop up, close and convey a one foot strip of the shore road allowance fronting part of Part 3 of Plan 42R-6773, in the geographic Township of Conger, as shown on the application submitted by John Jackson on November 10, 2015.

                        Carried.

2100166 Ontario Limited
250 South Shore Road

16-068                        Moved by Councillor Lundy
                            Seconded by Councillor Frost

NOW THEREFORE BE IT RESOLVED that Council approves the application to stop up, close and convey a portion of municipal concession road allowance required to resolve the encroachment of the existing septic system as shown in the sketch submitted by John Jackson Planner on April 27, 2016 and based on a 3-metre buffer around the base of the septic bed;
AND FURTHER BE IT RESOLVED that the applicant pay fair market value for the portion of concession road allowance as per Township policy and as determined by a certified real estate appraiser.

                        Carried.

9.    PUBLIC MEETING

Proposed Zoning By-law Amendment No. Z01-16
(Georgian Bay Land Trust/American Friends of Canadian Land Trusts)

At 10:00 a.m., Council held a Public Meeting to consider a proposed Zoning By-law Amendment Number Z01-16.

Reeve Ketchum called the meeting to order and read out the purpose and the effect of the amendment.  Cale Henderson, Chief Planner, provided background information and summarized the application for proposed Zoning By-law Amendment.

No one spoke in support or in opposition of the proposed application.  The public meeting was declared closed at 10:08 a.m.

Proposed Official Plan Amendment No. 64
(Creen/Cherepa)

Reeve Ketchum called the meeting to order and read out the purpose and the effect of the amendment.  Cale Henderson, Chief Planner, provided background information and summarized the application for proposed Official Plan Amendment.

Mr. Jackson, Planning Consultant for the applicants, assured Council that the proposed lots will be sustainable and appropriate restrictions would be included in the implementing by-law.

Anne Stewart spoke in opposition of the application, explaining the potential for the lots to be over built unless restrictions are applied.

Mr. Creen and Mr. Cherepa were in attendance.

Reeve Ketchum declared the public meeting closed at 10:22 a.m.

10.    REPORT OF THE CHIEF ADMINISTRATIVE OFFICER

16-069                        Moved by Councillor Frost
                            Seconded by Councillor Ashley

NOW THEREFORE BE IT RESOLVED that Council receives the Report of the
Chief Administrative Officer as distributed.

                        Carried.

11.    QUESTION TIME

Councillor Zanussi asked general questions on what to expect at the First Nations Training in June.  Staff explained that the training would include some history, local community treaties, legal obligations of the crown and tips on how to engage.  

Councillor Pepperell asked for Council thoughts about having another Deerhorn Conference.  Reeve Ketchum instructed Council to send their suggestions on topics to the Clerk, which will be discussed at a future meeting.

Councillor Walker informed Council that Kapikog Lake will be celebrating their 50th Anniversary this summer and inquired if Council would approve of the public works department assisting with preparation of the celebration.  

12.    OTHER BUSINESS

West Parry Sound SMART Community Network Inc. (WPS SMART) – Internet
as an Essential Service - Submission

16-070                        Moved by Councillor Walker
                            Seconded by Councillor Lundy

WHEREAS the Regional Economic Development Advisory Committee (REDAC), received a request from the West Parry Sound SMART Community Network (WPS SMART) to support establishing  “Internet as an Essential Service”;

AND WHEREAS REDAC is seeking support from the West Parry Sound municipalities to take the WPS SMART Submission, dated April 10th, 2016, attached to this resolution as Schedule A, to the Federation of Northern Ontario Municipalities (FONOM);

NOW THEREFORE BE IT RESOLVED that the Township of The Archipelago does hereby support REDAC in its request that the FONOM be a proponent for “Internet as an Essential Service” as outlined in the WPS SMART submission.

                        Carried.

Municipal Delegations at AMO Conference

Council directed staff to request a delegation of the Ministry of Natural Resources and Forestry to discuss the limitations and rules for buildings that are erected on crown land and of the Ministry of Economic Development, Employment and Infrastructure to discuss funding opportunities for broadband and solutions in acquiring under-utilized supporting infrastructure in our area.

2017 ROMA Conference – January 29-31, 2017

16-071                        Moved by Councillor Frost
                            Seconded by Councillor Ashley

NOW THEREFORE BE IT RESOLVED following Council members are approved to attend the ROMA Conference in Toronto at the Sheraton Centre on Jan 29th-31st, 2017; Reeve Peter Ketchum, Councillor David Ashley, Councillor Peter Frost, Councillor Tom Lundy and Councillor Rick Zanussi.

                        Carried.

Council recessed at 11:15 a.m. for a 10 minute break.

Parry Sound District EMS Business Planning Cycle – SWOT Analysis

Council discussed the SWOT analysis that was compiled at the Parry Sound Municipal Association meeting in April.  Council will provide ratings and individual comments to Councillor Lundy to take back to a future EMS Committee meeting.

Proposed Granting of Right-of-Way and Sale and Purchase of Lands
20 Railroad Lane (Kennedy, William & Lauralee)
27 South Shore Road (Township property)

16-072                        Moved by Councillor Pepperell
                            Seconded by Councillor Williams

WHEREAS the owners of property located at 20 Railroad Lane have requested that the Township grant a right-of-way across the existing roadway located on the Township owned property located at 27 South Shore Road for the purpose of gaining legal access to their existing dwelling and garage;

AND WHEREAS it has been determined that an exchange of a portion of lands between the two adjacent properties located at 20 Railroad Lane and 27 South Shore Road would be beneficial to both parties;

NOW THEREFORE BE IT RESOLVED that Council for the Township of The Archipelago directs staff to engage the qualified professionals to complete the following transactions:

the conveyance of a portion of land from  the Township to the owners of 20 Railroad Lane to rectify the encroachment of a retaining wall and driveway;
the conveyance of a right-of-way over the Township property located at 27 South Shore Road to the benefit of the owners of 20 Railroad Lane; and
the conveyance of a portion of land from the owners of property located at 20 Railroad Lane to the Township.
                        Carried.

Canada’s 150th Birthday – July 1st, 2017

Council discussed the request for support for the Canada Day Celebrations at the Pointe au Baril Community Centre next year.  Councillor Lundy was directed to contact Mrs. Kennedy to gather information on exact plans for the celebration, including if the committee has sufficient volunteers to manage the activities.

West Parry Sound OPP Staff Sergeant, Detachment Commander, Ron
Campbell - Retirement

16-073                        Moved by Councillor Walker
                            Seconded by Councillor Frost

WHEREAS Ron Campbell began his career with the Ontario Provincial Police in August of 1983 at the Still River Detachment where he performed a myriad of duties before being promoted to the rank of Sergeant in 1997 at the West Parry Sound Detachment;

AND WHEREAS in October 2007, Ron Campbell was promoted to the rank of Staff Sergeant and transferred to the Peterborough Detachment until 2009, when he returned to the West Parry Sound Detachment as Detachment Commander;

AND WHEREAS Ron Campbell has made significant contributions to the West Parry Sound community and its citizens through his involvement in fundraising activities and his dedication to promoting community safety and security;

AND WHEREAS Ron Campbell has been a valued member and resource to the Community Policing Advisory Committee (CPAC) since his return to Parry Sound in 2009;

NOW THEREFORE BE IT RESOLVED that the Council for the Township of The Archipelago express their sincere appreciation and gratitude to Staff Sergeant, Detachment Commander Ron Campbell for his dedication and contribution to the Township of The Archipelago and surrounding communities and wish him well in his retirement.

                        Carried.

Enforcement of “No Wake” Zones

Councillor Frost updated Council on the Canadian Marine Advisory Council meeting he attended in April.  He explained that the Vessel Operation Restriction Regulations (VORR) are more effective in reducing the effect of wakes, as it controls speed.  Speed can be measured and enforced.

Council recessed for lunch at 12:10 p.m. and resumed business at 12:33 p.m.

North Shore Road Crossing

The CAO explained that he continues to negotiate with CP representatives to reduce the hours that the road is closed, moving the construction from early August to September, and providing an appropriate emergency access. To date CP has agreed to a 2 day closure of 8am-4pm in September.

Council directed staff to notify the community of the closure and communicate that Council does not support this closure but has been working with CP to minimize the impact this closure will have on the community.

Township of Killaloe-Hagarty-Richards- Donation to Fort McMurray residents

16-074                        Moved by Councillor Pepperell
                            Seconded by Councillor Mead

WHEREAS Council for the Township of The Archipelago has received a request from the Township of Killaloe, Hagarty and Richards who are challenging all Ontario Municipalities to help the residents of Fort McMurray;

NOW THEREFORE BE IT RESOLVED that the Council for the Township of The Archipelago approve a donation in the amount of $1000.00 to the Red Cross Alberta Fire Appeal.

AND FURTHER BE IT RESOLVED that Council encourages Archipelago residents to make donations on their own.

                        Carried.

Henvey Inlet Wind Energy Project (“Project”). WPS Smart request

Council briefly discussed the letter of refusal that WPS Smart received in response to their request to attach fibre optic cable to the transmission poles to be erected by Henvey Inlet Wind Energy Project.

Henvey Inlet Power Transmission Line and Ministry of Transportation Highway 69 Realignment

16-075                        Moved by Councillor Lundy
                            Seconded by Councillor Zanussi

WHEREAS Anne and Richard Kaster gave a deputation to the Planning Steering Committee with respect to the proximity of their home and business, to the proposed Henvey Inlet Wind Energy Project’s preferred easement route for its transmission line;

AND WHEREAS the Kasters have been in discussions with CanAcre, the agent working on behalf of the Henvey Inlet Wind Power Project, and have expressed concerns with respect to the proposed location, specific to health concerns;
    
NOW THERFORE BE IT RESOLVED that Council directs staff to contact Henvey Inlet Wind Energy Centre, Nigig Power Corporation, Pattern Development, CanAcre Corporation, Hydro One Network and Ontario Energy Board, to clarify the issues raised by the Kasters and Council.

                        Carried.

Arts on the Bay (PAB) – 25th Anniversary

16-076                        Moved by Councillor Frost
                            Seconded by Councillor Williams

WHEREAS the Pointe au Baril Arts and Culture Club are requesting an increase to their regular yearly donation to help celebrate their 25th Anniversary;

NOW THEREFORE BE IT RESOLVED that Council for the Township of The Archipelago approve an additional one-time donation in the amount of $1,000.00, in addition to the yearly donation of $3500.00.

                        Carried.

13.    BY-LAWS

Appointment Deputy Clerk – Joe Villeneuve

2016-16                        Moved by Councillor Zanussi
                            Seconded by Councillor Mead

That By-law Number 2016-16, being a By-law to appoint a Joe Villeneuve as Deputy Clerk be read and finally passed in Open Council this 20th day of May, 2016.

                        Carried.

Remove the title of Clerk from the CAO – Stephen Kaegi

2016-17                        Moved by Councillor Zanussi
                            Seconded by Councillor Mead

That By-law Number 2016-17, being a By-law to amend By-law 97-44, Appointment of Chief Administrative Officer/Clerk be read and finally passed in Open Council this 20th day of May, 2016.

                        Carried.

Indemnification By-law

2016-18                        Moved by Councillor Mead
                            Seconded by Councillor Pepperell

That By-law Number 2016-18, being a By-Law to Provide Indemnification for Members of Council, Local Boards, Committees, Employees or Former Employees With Respect to Certain Actions Or Proceedings Arising From Their Duties be read and finally passed in Open Council this 20th day of May, 2016.

                        Carried.

Shore / Concession Road Allowance By-law
Lanek Limited (McCurdy, Leonard and Jane)
Part Lots 15 and 16, Concession 10, Conger

2016-19                        Moved by Councillor Mead
                            Seconded by Councillor Walker

That By-law Number 2016-19, being a By-law to close and stop up that portion of the shore road allowance along the shores of Blackstone Lake, in front of Lot 16, Concession 10, and in front of the concession road allowance between Lots 15 and 16, Concession 10 designated as Part 1 of Plan 42R-20529; and that portion of the concession road allowance between Lots 15 and 16, Concession 10, designated as Part 2 of Plan 42R-20529 be read and finally passed in Open Council this 20th day of May, 2016.

                        Carried.

Authorize Agreement with Owners of 20 Railroad Lane
(Kennedy, William and Lauralee)

2016-20                        Moved by Councillor Lundy
                            Seconded by Councillor Williams

That By-law Number 2016-20, being a By-law to authorize the execution of an agreement regarding the purchase and sale of lands and granting of a legal right-of-way between the owners of 20 Railroad Lane in Pointe au Baril and the Corporation of the Township of The Archipelago be read and finally passed in Open Council this 20th day of May, 2016.

                        Carried.

2016 Ontario Provincial Police (OPP) Levy

2016-21                        Moved by Councillor Lundy
                            Seconded by Councillor Frost

That By-law Number 2016-21, being a By-law to Impose Fees or Charges on Certain Classes of Persons for the Cost of OPP Services for 2016 be read and finally passed in Open Council this 20th day of May, 2016.

                        Carried.

Pointe Au Baril Bottle Drive Agreement – Murray Kennedy

2016-22                        Moved by Councillor Lundy
                            Seconded by Councillor Mead

That By-law Number 2016-22, being a By-law to authorize the Reeve and Clerk to execute a Letter of Agreement between Murray Kennedy and the Township of The Archipelago to facilitate the collection / diversion of LCBO Returnable Containers at the Pointe au Baril Waste Transfer Station be read and finally passed in Open Council this 20th day of May, 2016.

                        Carried.

Zoning By-law Amendment No. Z01-16
(Georgian Bay Land Trust/American Friends of Canadian Land Trusts)

A2074-16                        Moved by Councillor Frost
                            Seconded by Councillor Pepperell


That By-law Number A2074-16, being a By-law to amend By-law No. A2000-07 (the Comprehensive Zoning By-law) for Island No. A274 (Price Island), designated as Parcel 10560 PSNS, located in front of the geographic Township of Harrison be read and finally passed in Open Council this 20th day of May, 2016.

                        Carried.

Appointment Deputy Clerk – Stephen Kaegi

2016-23                        Moved by Councillor Zanussi
                            Seconded by Councillor Walker

That By-law Number 2016-23, being a By-law to appoint Stephen Kaegi as Deputy Clerk be read and finally passed in Open Council this 20th day of May, 2016.

                        Carried.

Scale of Cost for Tax Arrears Proceedings

2016-24                        Moved by Councillor Mead
                            Seconded by Councillor Pepperell

That By-law Number 2016-24, being a By-law to Establish a Scale of Costs for Tax Arrears Proceedings be read and finally passed in Open Council this 20th day of May, 2016.

                        Carried.


Parry Sound Public Library Board – Contract Renewal

2016-25                        Moved by Councillor Walker
                            Seconded by Councillor Pepperell

That By-law Number 2016-25, being a By-law to Authorize an Agreement with the Parry Sound Public Library Board for the Renewal of a Contract for Library Services for the year ending December 31, 2016 be read and finally passed in Open Council this 20th day of May, 2016.

                        Carried.

Designate Clerk as the Head, for the purposes of the Municipal Freedom of
Information and Protection of Privacy Act.

2016-26                        Moved by Councillor Frost
                            Seconded by Councillor Ashley

That By-law Number 2016-26, being a By-law to delegate administrative duties to the Clerk, as the Head, for the purposes of the Municipal Freedom of Information and Protection of Privacy Act be read and finally passed in Open Council this 20th day of May, 2016.

                        Carried.

14.    CORRESPONDENCE

Council Correspondence

16-077                        Moved by Councillor Lundy
                            Seconded by Councillor Williams

NOW THEREFORE BE IT RESOLVED that Council receives the May 2016 Council Correspondence listing.

                        Carried.

15.    CLOSED MEETING

16-078                        Moved by Councillor Zanussi
                            Seconded by Councillor Pepperell

NOW THEREFORE BE IT RESOLVED that Council move into a CLOSED MEETING at 1:00 p.m., pursuant to Section 239(2) (f) of the Municipal Act, 2001,S.O. 2001, c.25, as amended, to deal with advice that is subject to solicitor client privilege, including communications necessary for that purpose.

        i)    Henvey Inlet Wind Energy Project
        ii)    First Nations – Buildings erected on Crown Land

                        Carried.

    OPEN MEETING


16-079                        Moved by Councillor Lundy
                            Seconded by Councillor Pepperell

NOW THEREFORE BE IT RESOLVED that Council move out of a CLOSED MEETING at 1:12 p.m.

                        Carried.

16.    PET Scanner in Sudbury.  Requesting funding

Councillor Lundy reported that Health Sciences North in Sudbury is requesting donations towards the purchase of a PET scanner.

Council directed staff to contact Donald Sanderson to inquire if the WPSHC supports this project.

17.    CONFIRMING BY-LAW

2016-27                        Moved by Councillor Mead
                            Seconded by Councillor Lundy

That By-law Number 2016-27, being a By-law to Confirm the Proceedings of the Regular Meeting of Council held on May 20th, 2016 be read and finally passed in Open Council this 20th day of May, 2016.

                        Carried.

18.    Twitter Update

Joe Villeneuve reported that The Archipelago has started using Twitter as a way to communicate with ratepayers about important Township info and news.  

19.    ADJOURNMENT

16-080                        Moved by Councillor Frost
                            Seconded by Councillor Zanussi

NOW THEREFORE BE IT RESOLVED that the Regular Meeting of Council held on May 20th, 2016, be adjourned at 1:18 p.m.

                        Carried.

Last Updated on Tuesday, 27 September 2016 10:28