December 11, 2015 Council Minutes
Council - Council Minutes

The Corporation of the Township of The Archipelago

M I N U T E S

REGULAR MEETING OF COUNCIL

December 11, 2015

9 James Street, Parry Sound, Ontario

 

Council Members Present:

Reeve:                   Peter Ketchum

Councillors:            

Tom Lundy                       Ward 1
Greg Andrews                  Ward 1
Peter Frost                       Ward 2
Gary French                     Ward 3
Ken Williams                    Ward 3
David Ashley                    Ward 4
John Pepperell                 Ward 4
Rick Zanussi                    Ward 4
Ian Mead                          Ward 5
Grant Walker                    Ward 6

 

Council Members Absent:

Staff Present:         

Stephen Kaegi – CAO/Clerk
Joe Villeneuve – GIS Coordinator
Ray Hachigian – Manager Building/Planning
Cale Henderson – Planner

 

1.       CALL TO ORDER

The meeting was called to order at 9:00 a.m. and commenced with the singing of the National Anthem.

 

2.   APPROVAL OF AGENDA

15-176                                                           

Moved by Councillor Lundy
Seconded by Councillor Williams

NOW THEREFORE BE IT RESOLVED that the December 11th, 2015 revised Council Agenda be approved as amended.

Carried.

 

3.   OATHS OF ALLEGIANCE AND DECLARATIONS OF OFFICE

Reeve Ketchum took the Oath of Allegiance and Declarations of Office by David Ashley for the 2014 – 2018 term as a result of the Ward 4 By-Election. Council congratulated and welcomed Councillor Ashley to Council.

4.   BY-LAWS

COMMITTEE OF ADJUSTMENT APPOINTMENTS

15-48

Moved by Councillor Mead
Seconded by Councillor Lundy

THAT By-law Number 15-48, being a By-law to appoint members of Council to the Committee of Adjustment for the year 2016, be read and finally passed in Open Council this 11th day of December, 2015.

Carried.

5.   REGULAR MEETING OF COUNCIL MINUTES

15-177                                                           

Moved by Councillor Frost
Seconded by Councillor Pepperell

NOW THEREFORE BE IT RESOLVED that the revised Minutes of the Regular Meeting of Council held on November 20th, 2015, be approved.

Carried.

6.   CLOSED MEETING OF COMMITTEE

15-178                                                           

Moved by Councillor Mead
Seconded by Councillor Lundy

NOW THEREFORE BE IT RESOLVED that the Minutes of the Closed Meeting of    Committee held on October 22, 2016 be approved.

Carried.

7.    CLOSED MEETING OF COMMITTEE

15-179                                                           

Moved by Councillor Walker
Seconded by Councillor Zanussi

NOW THEREFORE BE IT RESOLVED that the Minutes of the Closed Meeting of    Committee held on November 19, 2016 be approved.

Carried.

8.    DEPUTATIONS

a)   HEALEY LAKE CREEK

John Jackson, Planner represented the following property owners who were present: Mr. Groulx, Mr. & Ms. Hay, Mr. Baeumler, Mr. Holmes, and Mr. Boers. Mr. Jackson wanted to inform Council that an Official Plan Amendment would be forthcoming to move the properties in question from a “No Roads Neighbourhood” to a roads eligible neighbourhood. The proponents have already spoken with the Coast Guard regarding navigation and have hired an environmental firm to undertake the necessary environmental work. The objective is to build a road and a bridge over the Healey Lake Creek and the portage route would not be obstructed.

b)   REQUEST FOR RIGHT-OF-WAY
      PART RONCASTER LANE (HOLIDAY COVE MARINA) 

Nancy Harris-Herr of Tulloch Engineering was present to represent Casey Orr and Kristine Dawson and their request for a right-of-way over the portion of Roncaster Lane that is owned by the Township of The Archipelago. Ms. Harris-Herr indicated that they currently use Roncaster Lane and with the sale of the property adjacent they are looking to clear up this access issue. Council was informed that the local residents hire Adams Bros. to do maintenance on Roncaster Lane and are seeking no financial contribution from the Township for this maintenance work.

9.    REPORT OF THE CHIEF ADMINISTRATIVE OFFICER

15-180                                                           

Moved by Councillor Mead
Seconded by Councillor Zanussi

NOW THEREFORE BE IT RESOLVED that Council receives the Report of the Chief Administrative Officer as distributed.

Carried.

10.   OTHER BUSINESS

i)     2015 SURPLUS FUNDS

15-181                                                           

Moved by Councillor Ashley
Seconded by Councillor Frost

WHEREAS there may be surplus or deficit funds in various departments for 2015;

AND WHEREAS these funds should be transferred to/from reserves for future use;

NOW THEREFORE BE IT RESOLVED that any surplus for 2015 be transferred to reserves to offset future expenditures or if a deficit occurs, it will be offset by appropriate reserves.

Carried.

ii)   GRACE WRIGHT (Centenarian)

15-180                                                           

Moved by Councillor Lundy
Seconded by Councillor Andrews

WHEREAS Grace Wright has been a resident of Pointe au Baril for approximately 80 years;

AND WHEREAS Grace has been an integral part of the community, playing the piano for Christmas concerts at the Pointe au Baril Public School and teaching Sunday School at the Florence Universal Church in the 1950’s and 1960’s;

AND WHEREAS Grace has been a dedicated, long-time member of the Florence Universal Church and until recent years, played the organ at all church services, weddings and other community events;

AND WHEREAS Grace has served as Treasurer of the Ladies Church Group, the Church Capital Expenditures Fund and the Pointe au Baril Seniors;

NOW THEREFORE BE IT RESOLVED that the Reeve and Councillors for the Township of The Archipelago congratulate Grace on the occasion of her 100th Birthday on December 12th, 2015 and extend their best wishes for her continued good health and happiness.

Carried.

iii)   COST OF LIVING/CPI

15-181                                                           

Moved by Councillor French
Seconded by Councillor Pepperell

NOW THEREFORE BE IT RESOLVED that Council approves a cost of living increase to Council and staff of 1.4­­­­% effective January 1, 2016, as indicated by the Consumer Price Index.

Carried.

iv)   OPP COSTING

15-182                                                           

Moved by Councillor French
Seconded by Councillor Walker

WHEREAS the Council for the Township of The Archipelago undertook a study to consider alternative police service provision other than the OPP.

AND WHEREAS the Township of The Archipelago originally initiated the alternative police study with Seguin Township which then expanded to include of several other area municipalities.

AND WHEREAS the results of the study did not show the degree of saving desired for the potential liability to be incurred, along with the position taken by the Province regarding cost recovery for the OPP.

NOW THEREFORE BE IT RESOLVED that the Council for the Township of The Archipelago will remain with police services being provided by the OPP.

Carried.

v)    ONTARIO GOOD ROADS

15-183                                                           

Moved by Councillor Lundy
Seconded by Councillor Walker

NOW THEREFORE BE IT RESOLVED that the following Council member attend the Ontario Good Roads Conference in Toronto at the Royal York on February 21-23, 2016; _David Ashley_.

Carried.

Council indicated that they wish to meet with the Minister of Natural Resources regarding First Nation issues and the Minister of Environment over the new Bill that will impact recycling and the current funding mechanism.

vi)   ASSOCIATION OF MUNICIPALITIES OF ONTARIO

15-184                                                           

Moved by Councillor Williams
Seconded by Councillor Mead

NOW THEREFORE BE IT RESOLVED that the following Council members attend the Association of Municipalities of Ontario Conference in Windsor on August 14-17, 2016: Reeve Ketchum, Councillors Tom Lundy, Peter Frost and David Ashley.

Carried.

vii)  HENVEY INLET WIND POWER PROJECT

15-185                                                           

Moved by Councillor Williams
Seconded by Councillor Ashley

WHEREAS Henvey Inlet Wind Energy Centre (HIWEC) is a 300 MW wind energy centre proposed on Henvey Inlet’s First Nation’s Reserve #2 lands;

AND WHEREAS the Henvey Inlet Wind Project sponsors have made a deputation to Council requesting easements for the new transmission lines needed in the project that cross through municipal lands within the north portion of the Township;

AND WHEREAS Council had in turn requested to proponent that consideration be given to the West Parry Sound Smart Community initiative to co-locate, on proposed transmission lines, new fibre internet lines;

NOW THEREFORE BE IT RESOLVED that the easement agreement granted by the Township include a provision providing the right of the WPS SMART initiative (through a registered carrier) to attach a fibre optic cable to the transmission poles erected by the Henvey Inlet Wind project.  Specifically the provision will include that:

a)    A registered carrier planning on providing advanced telecommunications services over fibre optic cable to the communities through which the pole line passes be included in the design process and their cable requirements be added to the pole line structural design and joint-use permits be issued at no additional cost to the telecommunications carrier;

b)    The pole line will be designed and constructed such that the telecommunications carrier is able to attach telecom strand and fibre with no upgrades to the pole line; and,

c)     That a carrier using this pole line to provide advanced telecommunications services over fibre optic cable to communities through which the pole line passes be granted easement, by the land owner,  to place and maintain their cables free of charge  and be granted pole line attachment rights, by the pole owner, free of one time and recurring charges.

d)    It is understood that the telecommunications carrier will be responsible for the actual construction and cost of their telecommunications strand and fibre optic cable

Carried.

viii) DISTRICT SOCIAL SERVICES AREA BOARD (DSSAB)

Councillor Lundy reported to Council that the 2016 DSSAB budget increased by 1%.

ix)  TREETOPS COMMUNITY FOREST

Council directed staff to place the request for a financial contribution on the appropriate January Committee meeting agenda for consideration with a suggested amount.

ADDITIONAL ITEMS TO AGENDA

15-186                                                           

Moved by Councillor Lundy
Seconded by Councillor Mead

NOW THEREFORE BE IT RESOLVED that the request by Councillor Walker to add the following two items to the agenda be agreed; TD Bank in Mactier and the West Parry Sound District Museum.

Carried.

x)   TD BANK, MACTIER

15-187                                                           

Moved by Councillor Walker
Seconded by Councillor Andrews

WHEREAS the TD Bank branch located in Mactier is the only bank located in the community and within a reasonable distance for both local residents and cottagers in the area;

NOW THEREFORE BE IT RESOLVED that the Council for the Township of The Archipelago strongly supports that the local branch of the TD Bank in Mactier remain open to serve the local residents of the Township and those in the surrounding municipalities.

Carried.

xi)   WEST PARRY SOUND DISTRICT MUSEUM

Councillor Walker reported that the Biosphere Reserve was relocating from its current location in the Museum due to its growth and the lack of required space in the Museum. Councillor Walker however indicated that the Museum has a positive financial outlook and that the Ranger Cabin will be open for use in 2016, the volunteers continue to look after the extensive gardens and that on December 20th a Winter Solstice will be held at the Museum and invited everyone to attend.

 

11.  BY-LAWS

i)    2016 INTERIM TAX LEVY

15-49                                                             

Moved by Councillor Pepperell
Seconded by Councillor Frost

THAT By-law Number 15-49, being a By-law To Provide for an Interim Tax Levy, to Provide for the Payment of Taxes and to Provide for Penalty and Interest of 1-1/4 percent, be read and finally passed in Open Council this 11th day of December, 2015.

Carried.

ii)   2016 BORROWING BY-LAW

15- 50                                                            

Moved by Councillor Mead
Seconded by Councillor Zanussi

THAT By-law Number 15-50, being a By-law to Authorize Borrowing from time to time to meet Current Expenditures during the Fiscal Year ending December 31, 2016, be read and finally passed in Open Council this 11th day of December, 2015.

Carried.

iii)   DESIGNATION OF PERSONS TO SIGN CHEQUES

15-51                                                             

Moved by Councillor Williams
Seconded by Councillor Walker

THAT By-law Number 15-51, being a By-law to Authorize Borrowing from time to time to meet Current Expenditures during the Fiscal Year ending December 31, 2016, be read and finally passed in Open Council this 11th day of December, 2015.

Carried.

iv)  TO REPEAL BY-LAW Nos. 94-120 and 01-10

15-52                                                             

Moved by Councillor Williams
Seconded by Councillor Zanussi

THAT By-law Number 15-52, being a By-law to repeal By-law Nos. 94-120 and 01-10 which are By-Laws to Regulate and Control Traffic that inadvertently were not repealed.

Carried.

12.  CORRESPONDENCE

COUNCIL CORRESPONDENCE

15-188                                                           

Moved by Councillor Zanussi
Seconded by Councillor Walker

NOW THEREFORE BE IT RESOLVED that Council receives the December 2015 Council Correspondence listing.

Carried.

13.  CLOSED MEETING

15-189                                                           

Moved by Councillor Williams
Seconded by Councillor Mead

NOW THEREFORE BE IT RESOLVED that Council move into a CLOSED MEETING at 11:20 a.m., pursuant to Section 239(2) (f) advice that is subject to solicitor-client privilege of the Municipal Act, 2001, S.O. 2001, c.25, as amended to deal with Island A25 Bollards.

Carried.

 

14.  OPEN MEETING

15-190                                                           

Moved by Councillor Pepperell
Seconded by Councillor Ashley

NOW THEREFORE BE IT RESOLVED that Council move out of a CLOSED MEETING at 11:58 a.m.

Carried.

Councillor Andrews spoke to Council regarding the bollards and the trail on Island A25 and spoke towards the actions of staff and Council and the Reeve in dealing with this matter.

Councillor French and Councillor Lundy spoke on the matter and as a result the following resolution was presented to Council for consideration.

15-191                                                           

Moved by Councillor Lundy
Seconded by Councillor Frost

NOTWITHSTANDING the legal advice received and in order to put this long standing issue behind us and to re-install boulders in place of the bollards which recognizes the esthetics of natural boulders verses that of metal bollards in the Pointe au Baril Islands Neighbourhood;

NOW THEREFORE BE IT RESOLVED that the bollards be removed and replaced with substantial boulders at a width of 78 inches.

Carried

 

Council recessed for lunch.

15.  CLOSED MEETING

15-192                                                           

Moved by Councillor Mead
Seconded by Councillor Walker

NOW THEREFORE BE IT RESOLVED that Council move into a CLOSED MEETING at 1:00 p.m., pursuant to Section 239(2) (b) & (d) personal matters about identifiable individuals and labour relations of the Municipal Act, 2001,S.O. 2001, c.25, as amended to deal with Recruitment Process.

Carried.

 

16.  OPEN MEETING

15-193                                                           

Moved by Councillor Frost
Seconded by Councillor Zanussi

NOW THEREFORE BE IT RESOLVED that Council move out of a CLOSED MEETING at 1:20 p.m.

Carried.

17.  BY-LAWS

APPOINTMENT OF A CLERK

15-53                                                             

Moved by Councillor Pepperell
Seconded by Councillor Zanuzzi

Councillor French requested a recorded vote.

THAT By-law Number 15-53, being a By-law to Appoint Maryann Weaver as Clerk, be read and finally passed in Open Council this 11th day of December, 2015.

Yea                                               Nay

Councillor Zanussi                       Councillor French
Councillor Williams
Councillor Ashley
Councillor Pepperell
Reeve Ketchum
Councillor Walker
Councillor Mead
Councillor Frost
Councillor Andrews
Councillor Lundy

Carried.

18.  CLOSED MEETING

15-194                                                           

Moved by Councillor Williams
Seconded by Councillor French

NOW THEREFORE BE IT RESOLVED that Council move into a CLOSED MEETING at 1:30 p.m., pursuant to Section 239(2) (b) & (d) personal matters about identifiable individuals and labour relations of the Municipal Act, 2001,S.O. 2001, c.25, as amended to deal with Performance Evaluations.

Carried.

 

19.  OPEN MEETING

15-195                                                           

Moved by Councillor Frost
Seconded by Councillor Zanussi

NOW THEREFORE BE IT RESOLVED that Council move out of a CLOSED MEETING at 2:05 p.m.

Carried.

20.  CONFIRMING BY-LAW

15-54                                                   

Moved by Councillor Ashley    
Seconded by Councillor French                                                                                                    

That By-law Number 15-54, being a By-law to Confirm the Proceedings of the Regular Meeting of Council held on December 11th, 2015, be read and finally passed in Open Council this 11th day of December, 2015.

Carried.

21.  ADJOURNMENT

15-196                                                           

Moved by Councillor French
Seconded by Councillor Mead

NOW THEREFORE BE IT RESOLVED that the Regular Meeting of Council held on December  11th,  2015, be adjourned at 2:11 p.m.

Carried.

 

TOWNSHIP OF THE ARCHIPELAGO

_______________________          ___________________________

Peter Ketchum, Reeve                    Stephen P. Kaegi, CAO/Clerk

Last Updated on Friday, 19 February 2016 15:47